Executive Assistant - (Jeddah)

Company: Abdul Latif Jameel Logistics

ALJ Logistics operates within Abdul Latif Jameel's transportation business, focusing on logistics operations and commercial services. Its activities include freight forwarding, transportation, warehousing, customs coordination, and cross-border logistics.

Role Purpose:

Provide high-level administrative, coordination, and executive support to the Managing Director and leadership team, ensuring effective diary management, timely communication, accurate documentation, and disciplined follow-up on strategic and operational priorities across the logistics business.

Key Activities:

• Manage the Managing Director’s calendar, priorities, meetings, travel, and business commitments with a high degree of accuracy and confidentiality.
• Prepare meeting agendas, briefing packs, presentations, minutes, and action trackers; follow up with accountable owners until closure. Screen and prioritize requests and communications, escalating urgent or sensitive matters appropriately.
• Coordinate executive correspondence, approvals, and document circulation while maintaining complete and auditable records. Ensure stakeholders receive timely updates and that commitments made by the executive office are tracked and communicated.
• Support leadership meetings, board-related requirements, visits, and special projects as assigned.
• Maintain secure electronic and physical filing systems for confidential and business-critical information. Improve executive office workflows through digital tools, standardized templates, trackers, and automated reminders. Identify opportunities to reduce administrative cycle time and strengthen document control and information accessibility.
• 
  

Skills

Job Related Skills:

• Customer Focus
• Planning and Organization
• Communication
• Excellent Written and Verbal Communication in English and Arabic
• Advanced Microsoft Office and Collaboration Tools
• Planning, Prioritization, Discretion, and Attention to Detail

Requirements:

• Bachelor's degree in Business Administration, Management, English, or a related field.
• Minimum 5 years of relevant experience.
• At least 2 years of experience supporting senior executives.
• Professional Administration or Executive Assistant certification is preferred.
• Excellent written and verbal communication in English and Arabic.
• Advanced proficiency in Microsoft Office and collaboration tools.