Executive Assistant (Job ID: JOYKYL1EA)
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🚀 JOB TITLE: Executive Assistant
🆔 JOB ID: JOYKYL1EA
🏭 INDUSTRY: Recruitment
📍 LOCATION: LATAM / PH / South Africa
💼 JOB STATUS: Full Time
🕒 WORK SCHEDULE: Monday–Friday, 7:00 AM–4:00 PM PST
💵 SALARY: $2,500–$3,000/month
📅 TARGET START DATE: ASAP
⚠️ PLEASE NOTE: This is a high-ownership executive support role requiring strong financial accuracy, analytical thinking, proactive problem-solving, and advanced AI proficiency.
ROLE OVERVIEW
About the Client:
A premier staffing firm specializing in talent placement, hiring, and direct sourcing, operating under a global parent company with a strong focus on communication, operational precision, and high-quality talent.
About the Role:
We are seeking a proactive, analytical Executive Assistant to support senior leadership. Beyond traditional administrative support, this role requires ownership of financial tracking, detailed operational tasks, problem-solving, SOP development, and AI-assisted workflows.
KEY RESPONSIBILITIES
1. Executive & Operational Support
- Manage calendars, inboxes, priorities, and daily executive needs.
- Provide structured start-of-day and end-of-day updates.
2. Financial & Bookkeeping Support
- Handle expense reconciliation, invoices, bookkeeping, and financial data entry.
- Review numbers, identify discrepancies, and maintain high accuracy.
3. Problem Solving & Operations
- Analyze issues and present well-thought-out solutions.
- Build and maintain SOPs, workflows, and operational playbooks.
4. AI & Workflow Optimization
- Use Claude and other AI tools for research, drafting, analysis, and workflow optimization.
- Verify AI outputs using strong human judgment and critical thinking.
QUALIFICATIONS & SKILLS
- Executive Support: Proven experience supporting executives or senior leaders independently.
- Finance/Bookkeeping: Strong understanding of basic bookkeeping, financial records, and numerical verification.
- Excel: Intermediate skills, including pivot tables, reporting, and structured data handling.
- Accuracy: Exceptional attention to detail and ability to catch subtle errors.
- Proactive Mindset: Self-managed, resourceful, anticipates needs, and brings solutions—not just questions.
- AI Proficiency: Comfortable using Claude or similar advanced AI tools while validating outputs.
- Teachability: Highly engaged, receptive to feedback, asks smart questions, and quickly adopts new processes.
- Schedule: Available Monday–Friday, 7:00 AM/8:00 AM–4:00 PM PST.
NICE-TO-HAVES
- QuickBooks Online: Experience with invoicing and financial tracking.
- SOP Development: Experience creating and maintaining operational playbooks.
- Remote Work Readiness: Reliable high-speed internet and power backup.
- Global Experience: Experience working with international teams or US-based executives.
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