Executive Assistant (Job ID: SILGOL1EA)
🌟 Exciting Remote Opportunity! We're Hiring a Marketing & Leasing Coordinator! 🌟
Are you an experienced commercial real estate marketing professional with high design standards and sharp attention to detail? We are seeking a full-time Marketing & Leasing Coordinator based in South Africa or LATAM to own the marketing presence and digital collateral for a premier US commercial real estate firm managing $4 billion in assets!
🚨 IMPORTANT - Watch this quick Loom video on how to get hired: 🔗
🗣️ C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift. 🎙️ PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH.
📋 Job Details at a Glance
Job Title: Marketing & Leasing Coordinator
Job ID: SILGOL1EA
Industry: Commercial Asset Management, Retail Property Management, and Investments
Location: South Africa / LATAM
Job Status: Full Time
Work Schedule: Monday to Friday, 8:00 AM to 5:00 PM (PST)
Salary: $3,000 – $3,500 USD / month
Target Start Date: ASAP
🏢 About the Client
Our client is a premier, vertically integrated commercial real estate (CRE) firm headquartered in Irvine, California, managing approximately $4 billion in assets. Their portfolio encompasses around 100 high-value retail properties across the United States, servicing nearly 1,000 commercial tenants. Led by a seasoned executive team, the firm operates with a boutique, highly entrepreneurial culture that values critical thinking, street smarts, and operational excellence.
💼 About the Role
The Marketing & Leasing Coordinator owns how the firm presents its commercial real estate portfolio and brokerage offerings to the market. Primary focus areas include maintaining property website content, creating high-end marketing collateral, managing online listing platforms, and driving scheduled outreach cadences.
Note: This is a public-facing role operating exclusively with publicly marketable property data, with zero access to or handling of sensitive financial or legal tenant data.
🎯 Key Responsibilities
🎨 Property Marketing & Collateral Development (~50%): Build and update property flyers, leasing brochures, site plans, and presentation decks; maintain a centralized digital asset library; draft property email blasts and social media content (e.g., LinkedIn). Ensure all flyers are updated within a 90-day cycle.
🌐 Website & Digital Presence (~25%): Update property pages on CMS platforms (WordPress, Webflow, Squarespace) with photos, site plans, and availability; publish new availability and remove leased suites within 24 hours of notification; track basic site analytics.
📱 Listing Platform Management (~15%): Maintain, audit, and reconcile active property listings across CoStar, Crexi, LoopNet, and other CRE platforms monthly for 100% data accuracy.
📥 Leasing Coordination Support (~10%): Log and acknowledge inbound broker/prospect inquiries same-day; route inquiries to the internal leasing team; maintain deal status trackers and execute automated follow-up cadences (7, 14, and 30 days).
✅ Qualifications & Requirements
⭐ Non-Negotiable Requirements:
Commercial Real Estate (CRE) Experience: Direct prior experience in commercial real estate marketing or administration. Must understand the distinct structural and visual formatting required for CRE collateral vs. residential real estate.
Portfolio Submission Required: Applications will not be reviewed without a portfolio or work samples demonstrating previous commercial real estate flyers, brochures, or presentation decks.
Flawless English Communication: Excellent verbal and written English skills to draft polished external communications and interact seamlessly with brokers and prospects.
Tool & System Requirements: Hands-on experience with design platforms (Canva, Adobe InDesign), CMS platforms (WordPress, Webflow, Squarespace), CRE platforms (CoStar, LoopNet, Crexi), and Microsoft 365. AI tool experience (Claude, ChatGPT) is a plus.
Strict Scope Compliance: Must adhere to strict data privacy boundaries—operating exclusively with public property data with zero economic negotiation authority.
🚀 Submit your application today and take the first step toward your next great opportunity!
🌎 LATAM Candidates: Don't forget to join our exclusive Facebook community for more updates and remote opportunities specifically for LATAM candidates: 🔗 Join our LATAM-Only Facebook Group Here!