Executive Assistant

Job title/position\: Executive Assistant

Function and Business Unit\: Infrastructure – Business Support

Description of the role and purpose of the job\:

Providing and prioritising operational and administrative support to the firm’s leadership enabling them to focus on core business objectives.

Key responsibilities\:

Understand and enable Firm Strategy

· Understand strategy at Firm, Function and Service line level

· Understand how role aligns with strategy and how execution of role enables strategy

· Understand the broader firm structure and service offering

Operational and Business Support

· Manage Business Unit leadership diaries and correspondence

· Manage Leadership travel arrangements in accordance with KPMG Policy

· Scheduling of meetings/ Booking / co-ordinating of functions / events / conferences

· Completing and submitting partner time sheets / expenses (Oracle)

· Providing general support to Business Leadership

· Assist with general BU Administration

· Assist with reports, opinions, engagement letters, finalizing client documents and taking accurate minutes of meetings, where required

· Understand and contribute towards the financial management goals of the business

Quality and Risk Management & Compliance

· Comply with KPMG Risk Management and other Policies and Procedures

· Drive a relentless focus on quality and excellent service

Internal and External Stakeholder Management

· Understand internal and external stakeholders

· Deliver role requirements with a client centric approach

Communication

· Demonstrate high quality and timeous verbal and written communication - review of documents for grammar corrections, where required

Internal and public trust

· Building internal and external trust

Personal Development

· Keep abreast with recent developments and best practice in respective field

Skills and attributes required for the role\:

Skills and qualifications\:

● Matric

● Secretarial diploma or similar qualification would be an advantage

● Strong capability in MS Office (Word, PowerPoint, Excel and Outlook) and Oracle

● Strong communication and writing skills

● Good analytical skills and ability learn the usage of new technologies as and when required

● Fast and accurate typing

Personal attributes\:

● Extremely high level of confidentially and integrity

● Excellent client focus

● Able to use own initiative

● Good time management ability

● Ability to function well in high pressure environment and high sense of urgency

● Exceptional telephone manners

● Ability to multitask, proactive and efficient

● Ability to work in a team

● Ability to meet deadlines

● Strong communication, writing and interpersonal skills

● Attention to detail

Minimum requirements to apply for the role (including qualifications and experience)\:

● Matric

● Strong capability in MS Office (Word, PowerPoint, Excel and Outlook) and Oracle

● Communication and writing skills