Chief of Staff to the CEO (Administrative)
Summary
Executive Assistant supporting senior leadership in a Co-CEO office, managing complex calendars, domestic and international travel (including private aviation), budgets, cross-functional projects, and briefing materials using Google Suite, MS Office, and Adobe Suite.
Building the Future of Open Finance
Payward - the parent company behind Kraken, NinjaTrader, Breakout, xStocks, Payward Services and CF Benchmarks - has spent the last 15 years building one of the most modern and globally accessible financial infrastructure platforms in the industry, built to advance an open, global financial system.
Before you apply, we encourage you to explore our culture page to understand what drives us and how we work.
The team
Founded in 2011, Kraken is one of the world's longest-standing crypto platforms, trusted by over 10 million individuals and institutions across the globe. It offers spot trading, margin, futures, staking, and OTC services, with products built for both individual investors and institutional clients.
As Chief of Staff to the Co-CEO, you will run the administrative engine of the Office of the CEOs, owning how the Co-CEO’s time, travel, and meetings operate. You will serve as the Co-CEO’s trusted partner in preparing for and executing the company’s most important conversations, from one-on-ones to Board sessions and company-wide forums.
You will report directly to the Co-CEO and work closely with the executive team and administrative staff.
This is an on-site role in San Francisco. This role requires extensive domestic and international travel with the Co-CEO.
The opportunity
Own the Co-CEO’s calendar end to end: prioritize, protect focus time, resolve conflicts without needing to ask, and anticipate needs before they become problems
Own preparation for the Co-CEO’s meetings, with briefing materials, context, and follow-ups
Travel with the Co-CEO and other executives, handling logistics, scheduling, and day-of coordination
Manage logistics for Board meetings, including scheduling, materials coordination, and day-of execution
Manage logistics for executive team meetings
Manage logistics for company-wide meetings
What you bring
Experience as a Chief of Staff, senior Executive Assistant, or Business Partner to a C-level executive, ideally in a high-growth startup
Experience supporting a CEO through board cycles and company-wide communications
Experience in crypto, fintech, or another regulated industry
A proven record of managing complex, high-stakes calendars and logistics with exceptional precision and no missed details
Exceptional judgment and discretion in handling confidential matters and acting on the Co-CEO’s behalf
Excellent communication skills and the executive presence to work comfortably with C-suite leaders, board members, and external partners
Experience managing or mentoring executive assistants or other administrative professionals
Ability to travel at a moment’s notice
Unless a specific application deadline is stated in the job posting, applications are accepted on an ongoing basis.
Please note, applicants are permitted to redact or remove information on their resume that identifies age, date of birth, or dates of attendance at or graduation from an educational institution.
We consider qualified applicants with criminal histories for employment on our team, assessing candidates in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
Our commitment
Payward is powered by people from around the world and we celebrate the diverse talents, backgrounds, contributions, and unique perspectives that everyone brings to the table. We hire based on merit, seeking out people with the right abilities, knowledge, and skills for the job. We encourage you to apply for roles where you don't fully meet the listed requirements, especially if you're passionate or knowledgeable about crypto.
We may ask candidates to complete job-related skills or work-style assessments as part of our hiring process. These assessments evaluate competencies relevant to the role and are applied consistently across candidates for similar positions. Results are considered alongside experience and interviews, and are not the sole basis for any employment decision.
As an equal opportunity employer, we don't tolerate discrimination or harassment of any kind, whether based on race, ethnicity, age, gender identity, citizenship, religion, sexual orientation, disability, pregnancy, veteran status, or any other protected characteristic as outlined by federal, state, or local laws.
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As published by ashby · 9 questions · 3 written answers
Basics
Resume, Full Name, Email, From which country will you work?
Short answers (1)
- LinkedIn URL optional
Pick from a list (5)
- Have you used a Kraken product in the last six months?
- Will you now or in the future need sponsorship to work in your location?
- Have you previously supported a CEO or Co-CEO stucture?
- Have you managed complex international travel logistics including private aviation, customs documentation, and real-time itinerary changes?
- This role is based on Pacific Standard Time and operates across all time zones, requiring real-time responsiveness outside of standard business hours. Are you able to consistently align to PST hours while remaining available and responsive beyond them when needed?
Written answers (3)
- Why are you interested in working at Kraken?
- What is your favorite aspect of our platform? optional
- Have you ever had to adjust or completely rebuild a travel itinerary in real time due to an unexpected event such as a flight delay, weather disruption, or last-minute business priority change? If yes, briefly describe what happened and how you handled it.