Executive Assistant - London
Executive Assistant - London
Key Responsibilities
Daily Administration
Proactive diary management and regular communication of updates
Prioritise work and projects against time and importance through exercise of judgment and consultation with line managers as may be required
Coordinate travel and accommodation, book flights, cars, rail tickets etc in line with company policies
Produce documents such as letters, proposals and presentations from drafts to a high level of presentation, accuracy and timeliness using various MS Office packages and house formatting styles
Become familiar with the main themes and products to develop confidence in managing the arranging of meetings with clients
Develop rapport with clients and their PAs to further develop the client relationships
Maintain and update the list of contacts and business activities in address book and in firm’s CRM system
Work in close collaboration with the firm’s PA team and office managers in other offices
Provide support to the firm’s events, in particular Investor Allstars, one of GP Bullhound’s flagship events
Role competencies
Absolute confidentiality is required at all times
Ability to communicate with a wide range of stakeholders including clients and colleagues at all levels
Ability to prioritize and action a high volume of high priority tasks in an extremely fast paced environment
Previous experience and qualifications
Proven experience as a executive assistant is required
Events experience desirable
Social media skills and experience required
Advanced IT skills, including MS Word, Excel, PowerPoint and Outlook required
Fluency in English is required, another European language is desirable