Executive Assistant

Organization Summary

The LA Conservation Corps (“the Corps”) is a private, non-profit organization that has helped at-risk young adults develop themselves since 1986. To date, more than 20,000 young people have participated in the Corps classes and service projects, learning new skills while contributing to the quality of life for residents of the greater Los Angeles area.

Mission
We create equitable opportunities for young people to build resilience in themselves, their communities and the environment through a program of work, education and support.

Position Summary

Reporting to the Chief Executive Officer (CEO), the Executive Assistant serves as a trusted strategic partner to the Chief Executive Officer, providing high-level administrative, operational, and project management support. This position manages the CEO's office, serves as a primary liaison to the Board of Directors, supports development and fundraising activities, and coordinates special projects and organizational initiatives.

The Executive Assistant must exercise sound judgment, maintain the highest level of confidentiality, anticipate organizational needs, and effectively manage multiple priorities in a fast-paced environment. The ideal candidate is highly organized, proactive, detail-oriented, and committed to supporting the mission and goals of the organization.

Responsibilities

Executive Office Management

• Manages and coordinates the CEO's calendar, appointments, meetings, travel arrangements, and speaking engagements.
• Prioritizes and manages incoming communications, correspondence, and requests for the CEO.
• Prepares meeting agendas, presentations, reports, briefing materials, and correspondence.
• Tracks and monitors follow-up actions, deadlines, and strategic priorities assigned by the CEO.
• Serves as a gatekeeper and point of contact for internal and external stakeholders.
• Coordinates executive meetings and leadership team activities.
• Drafts and edits correspondence, speeches, presentations, reports, and other executive communications.
• Maintains confidential files, records, and sensitive organizational information.
• Manages travel logistics, expense reports, and reimbursement documentation for the CEO.
• Supports CEO participation in community, civic, fundraising, and partnership events.

Board of Directors Liaison

• Serves as the primary administrative liaison between the CEO and Board of Directors.
• Coordinates all Board and committee meetings, including scheduling, logistics, meeting materials, and communications.
• Prepares and distributes Board packets, agendas, minutes, resolutions, and supporting documentation.
• Maintains Board records, governance documents, committee rosters, and historical archives.
• Tracks Board member terms, attendance, committee assignments, and annual compliance requirements.
• Supports Board recruitment, onboarding, orientation, and engagement activities.
• Coordinates annual Board affirmations, conflict-of-interest disclosures, and governance documentation.
• Facilitates communication between Board leadership and executive staff.
• Assists with planning and execution of Board retreats, special meetings, and strategic planning sessions.

Development and Fundraising Support

• Provides administrative support to the Development and Communications Department.
• Assists with donor stewardship and cultivation activities.
• Coordinates donor meetings, site visits, and fundraising events involving the CEO.
• Supports preparation of fundraising proposals, sponsorship materials, donor presentations, and reports.
• Maintains donor tracking systems and supports donor acknowledgment processes.
• Assists with Board fundraising initiatives and volunteer engagement activities.
• Coordinates event logistics and executive participation in fundraising campaigns and special events.
• Supports preparation of reports and materials for development committees and fundraising efforts.
• Assists with grant-related administrative activities, as needed.

Special Projects and Strategic Initiatives

• Coordinates and manages special projects assigned by the CEO.
• Tracks progress on strategic initiatives and organizational priorities.
• Develops project plans, timelines, and status reports.
• Conducts research and prepares briefing materials on key organizational issues.
• Facilitates cross-departmental coordination for organizational initiatives.
• Supports implementation of strategic plans, organizational goals, and executive priorities.
• Assists with planning and execution of organizational events, recognition programs, and leadership activities.
• Monitors project deliverables and ensures timely completion of assigned tasks.

Organizational Leadership Support

• Supports Executive Management Team meetings and initiatives.
• Prepares reports, dashboards, and presentations for leadership meetings.
• Assists with organizational communications and executive announcements.
• Coordinates leadership retreats, planning sessions, and staff engagement activities.
• Supports organizational culture and employee engagement initiatives as directed.
• Represents the CEO's office with professionalism and exceptional customer service.
• Other duties may be assigned, as needed.

Please note that this job description is not intended to provide a comprehensive list of all duties, responsibilities, or activities that may be required of the employee in this role. Duties responsibilities and activities may change at any time and without notice.