Executive Assistant
About the Role:
Lyra is seeking an enthusiastic, highly organized, and seasoned Executive Assistant to support our new Chief People Officer (CPO) and other Executives while overseeing operations for our Santa Monica office space. In this dual-impact role, you will serve as a strategic partner and extension of the C-Suite, managing seamless day-to-day operations, executive communications, and high-priority People team initiatives. Additionally, you will serve as the heartbeat of our Santa Monica office, a strong ambassador of our company and local culture, office management, and spatial and event logistics.
Your warm, approachable style, high emotional intelligence, and commitment to discretion and confidentiality will be integral to supporting our executive leadership and cultivating an engaging workplace culture.
Responsibilities
Executive Support (CPO and other Executives as needed)
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Manage complex calendar scheduling, travel logistics, and day-to-day priorities for the Chief People Officer and other Executives.
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Handle sensitive, confidential HR, personnel, and organizational planning data with complete discretion.
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Screen, prioritize, and manage incoming executive correspondence, ensuring timely follow-ups and seamless communication flow.
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Draft, edit, and proof executive communications, presentation decks, and strategic materials for internal leadership and external partners.
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Provide support for Board of Directors and Compensation Committee meetings, including compiling materials, taking meeting minutes, and tracking action items.
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Facilitate communication and alignment between the CPO, other Executives, and the People/Talent teams, and key internal/external business stakeholders.
Santa Monica Office Management
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Oversee day-to-day operations of the Santa Monica office space, ensuring a functional, clean, welcoming, and productive work environment.
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Act as the primary on-site point of contact for Santa Monica employees, visiting executives, property management, vendors, and guests.
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Manage office vendor relationships, facilities logistics, physical access/security badges, office supplies, catering, and mail/deliveries.
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Plan and execute local Santa Monica culture initiatives, team-building activities, holiday events, and hybrid/onsite meeting logistics.
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Maintain office budget tracking, expense reporting, and vendor invoicing.
Qualifications
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8+ years of experience supporting C-Suite executives; direct experience supporting a CPO, CHRO, or CEO preferred.
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Proven experience managing physical office space operations and facilities logistics.
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Background in a fast-paced, growth-stage, or public company environment.
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Deep experience handling sensitive and confidential HR/personnel information with absolute discretion.
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Exceptional written and verbal communication skills with high attention to detail.
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Kind, warm, positive, and proactive demeanor with a strong customer-service mindset.
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High adaptability to changing priorities in a dynamic, hybrid work setup.
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Advanced proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Slides), Slack, and modern workplace tools.
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Ability to be on-site at the Santa Monica office on a hybrid/regular schedule as required by office operations, CPO, and other Executives presence.
Skills
As published by lever · 10 questions · 3 written answers
Basics
Resume/CV, Full name, Pronouns, Email, Phone, Current location, Current company, LinkedIn URL, Twitter URL, GitHub URL, Portfolio URL, Other website, To which gender identity do you most identify?, To which sexual orientation do you most identify?, Do you identify as a person living with a disability?, Are you fluent in any of the following languages?, Do you identify as LGBTQIA+?
Pick from a list (7)
- Are you legally authorized to work in the United States for our Company?
- Do you now, or will you in the future, require sponsorship for employment visa status (e.g., H-1B visa status, etc.) to work legally for our Company in the United States?
- Are you an employee of Lyra, Bend or an affiliated company (Currently or Previously)?
- If yes to the previous question, please select your affiliation: optional
- If you are a Lyra employee, do you certify you have reviewed the Internal Mobility Policy and meet the requirements? optional
- I am located in Santa Monica, CA and/or within a daily commutable distance.
- This is a hybrid role. Are you able to be on-site at the Santa Monica office on a hybrid/regular schedule as required by office operations and CPO presence?
Written answers (3)
- If you selected "other", please share your relationship here optional
- Supporting a Chief People Officer means routinely managing highly sensitive information. In your experience, how do you balance maintaining strict discretion with the need to ensure communication flows seamlessly to key internal stakeholders?
- We are looking for someone to be the 'heartbeat' of our Santa Monica office. Drawing from your past experience, what is one initiative or approach you've found most effective in building a welcoming and engaging workplace environment, particularly in a hybrid setup?