executive assistant (m/f) - 01 job
Description
Descrição
Our Client is a multinational company operating in the energy sector.
FUNCTION
The main activities of the position are to provide high-level executive and administrative support to the Country Chair, Senior Vice President and visiting executives; act as the main point of contact between senior management, employees, clients, external partners and stakeholders; liaise with headquarters regarding correspondence, travel arrangements and meeting schedules; coordinate and manage complex executive agendas; independently coordinate confidential meetings with government authorities and senior public officials, ensuring appropriate follow-up on required deliverables; plan and coordinate executive travel arrangements and detailed itineraries, including preparing sponsorship letters and obtaining the necessary government authorisations for corporate aircraft operations; negotiate and organise conference facilities, catering services and hotel accommodation for executive visitors, including reviewing and approving invoices for payment; prioritise incoming information and ensure its timely and accurate communication to the Country Chair; ensure that HSE communications are displayed across all office locations; oversee and coordinate the performance of administrative and clerical staff, acting as Team Lead for administrative support at site, including training and directing team activities; independently assess incoming correspondence and redirect it to the appropriate senior management representatives; prepare and format letters, memoranda and other internal and external communications; take meeting minutes and prepare reports and presentations for executive use; organise and maintain filing systems and databases, implementing improvements to information management; independently coordinate and manage residential and household operations, including events, catering, domestic staff, maintenance teams and other daily activities, negotiating terms where applicable and reviewing related invoices; and screen and direct telephone calls and correspondence to the appropriate managers or departments. The role requires excellent time-management skills, the ability to manage complex tasks within demanding deadlines, and a high level of confidentiality and discretion.
Requirements
- High school diploma or bachelor’s degree in Business Administration or other relevant fields;
- Minimum of 05 years’ experience as an Executive Assistant, preferably in a multinational company;
- Fluency in English and Portuguese;
- Knowledge of French will be considered an advantage;
- Previous managerial or team leadership experience is desirable;
- Excellent organisational, planning and time-management skills;
- Strong written and verbal communication skills;
- Ability to manage complex schedules, competing priorities and demanding workloads;
- High level of confidentiality, discretion and professional judgement;
- Strong interpersonal skills and ability to liaise with senior executives, government officials and external stakeholders;
- Good knowledge of office administration, document management and reporting processes;
- Ability to work independently, demonstrate initiative and perform effectively under pressure;
- Mozambican nationality.
Benefits
The possibility of working in a Company that offers salary conditions compatible with the level of experience and level of responsibility of the role, as well as opportunities for personal development.
APPLICATION DEADLINE: 26th of October 2026.
As published by workable · 13 questions
Basics
First name, Last name, Email, Phone, Address, Gender, Política de Privacidade – Para garantir que está informado, por favor consulte o link https://www.contact.co.mz/pt/politica-de-privacidade, Academic level, Education, Experience, Summary, Resume, Que línguas tem conhecimentos?, Em que Província reside?, Escolha as Províncias em que tem disponibilidade para trabalhar., Cover letter, Attach copy of I.D, Attach copy of Academic certificate/Diploma, Anexar cópia de NUIT., “No âmbito do processo de selecção a que me candidato, declaro desde já que consinto e comprometo-me em prestar informações verdadeiras ao Grupo CONTACT sobre a minha situação académica, percurso profissional, remuneração actual, bem como todas as outras que me forem pedidas. Autorizo a CONTACT MOÇAMBIQUE – Agência Privada de Emprego, Lda. e suas subsidiárias ou afiliadas (“Grupo CONTACT”) a realizar verificações de referências para obtenção de informações sobre minha carreira profissional, reputação geral, características pessoais ou modo de vida. Em caso de realizar provas, no âmbito do processo de selecção consinto expressamente que as mesmas, sejam corrigidas e analisadas para a função a que estou a concorrer. Tenho também conhecimento que o Grupo CONTACT, pode desclassificar a minha candidatura a uma vaga de trabalho e/ou mover acção disciplinar contra a minha pessoa caso fique demonstrado que prestei falsas informações. Declaro ainda que fui informado, e aceito, que todas as informações e dados recolhidos serão tratados de acordo com a política de privacidade do Grupo CONTACT."er sido informado, e aceitar, que toda a informação e dados recolhidos serão tratados com confidencialidade pela CONTACT, e apenas serão utilizados no âmbito dos processos de selecção desenvolvidos pela empresa, pelo que só serão disponibilizados aos clientes da CONTACT.”
Pick from a list (13)
- Do you possess high school diploma or bachelor’s degree in Business Administration or other relevant fields?
- Do you possess minimum of 05 years’ experience as an Executive Assistant, preferably in a multinational company?
- Do you possess fluency in English and Portuguese?
- Do you have working knowledge of French?
- Do you possess previous managerial or team leadership experience?
- Do you possess excellent organisational, planning and time-management skills?
- Do you possess strong written and verbal communication skills?
- Do you possess ability to manage complex schedules, competing priorities and demanding workloads?
- Do you possess high level of confidentiality, discretion and professional judgement?
- Do you possess strong interpersonal skills and ability to liaise with senior executives, government officials and external stakeholders?
- Do you possess good knowledge of office administration, document management and reporting processes?
- Do you possess ability to work independently, demonstrate initiative and perform effectively under pressure?
- Do you possess mozambican nationality?