Executive Assistant

Key responsibilities

Manage calendars, schedule meetings, and coordinate appointments.
Prepare reports, presentations, and internal communications.
Handle email correspondence and follow up on pending tasks.
Assist with travel arrangements, bookings, and itineraries.
Enter and update data across Odoo modules (Sales, CRM, Accounting, Inventory, HR).
Generate reports and dashboards as requested by management.
Support process workflows and ensure data accuracy within the system.
Coordinate with internal teams to resolve Odoo-related issues.
Assist with basic bookkeeping tasks such as:

• Invoice preparation and posting
• Expense tracking
• Vendor payments
• Reconciliation of receipts and petty cash

Maintain organized digital and physical filing systems.
Support procurement and office management activities.

Qualifications & skills

• Bachelor’s degree in Business Administration, Accounting, Finance, or related field.
• 3–5 years of experience in an administrative or executive assistant role.
• Practical experience using Odoo ERP (mandatory).
• Very good understanding of accounting principles.
• Strong proficiency in MS Office (Excel, Word, PowerPoint).
• Excellent communication skills in English; French is a plus.
• Ability to maintain confidentiality and handle sensitive information.
• Strong organizational skills and attention to detail.
• Ability to work independently and manage multiple priorities.