Executive Assistant

You will support two executives by managing calendars, coordinating travel, preparing communications and meeting materials, tracking follow-up actions, processing expenses, and handling sensitive information with discretion. You will also coordinate events and complete special projects that free leadership capacity.

Responsibilities

• Manage complex executive calendars and resolve scheduling conflicts
• Book and manage domestic and international travel
• Draft and proofread correspondence, briefing documents, and inbox communications
• Prepare agendas, materials, and minutes for meetings
• Track follow-up actions to completion
• Support expense tracking, reimbursements, vendor coordination, and operational administration
• Assist with planning offsites, board meetings, and donor or partner gatherings
• Handle sensitive financial, personnel, and donor information confidentially
• Complete research, vendor comparisons, process documentation, and light project management

Requirements

• 3+ years of experience as an executive assistant, chief of staff, or in a high-trust support role
• Experience supporting founders, executives, or senior leadership
• Calendar and scheduling management
• Travel coordination
• Written and verbal communication
• Confidentiality and discretion
• Google Workspace
• Project management software