Executive Assistant

Job Overview:

The Executive Assistant has developed breadth and/or depth of skills in a range of Administration processes, procedures, and systems, and can act as a technical expert in an area. They are responsible for gathering and analyzing data to identify and solve problems that arise with little or no precedent.

Key Tasks and Responsibilities:

• Coordinate and attend meetings; record, compile, transcribe, and distribute minutes of meetings
• Compile data and prepare papers for consideration and presentation by executives, management, committees, and other employees as required
• Coordinate and direct office services, such as records preparation, and personnel
• Develop and interpret administrative and operating policies and procedures for employees
• Greet visitors and determine whether they should be given access to specific individuals
• Prepare a response to correspondence containing routine inquiries
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing high-level bookkeeping work
• Prepare agendas and make arrangements for meetings, events, and other office activities
• Make travel arrangements for managers and prepares travel expenses

Essential Qualifications and Education:

• High School Diploma
• Bachelor’s degree in a related discipline preferred
• Minimum of 3 years of relevant experience
• Experience working in an office environment with strict schedules, handling a variety of tasks, and being able to lend a hand to support various tasks desirable
• Maturity, engagement, and organizational ability
• Competence in general IT, Microsoft Office (Excel, PowerPoint, Word)
• Flexibility in attitude essential
• Excellent written and verbal communication skills
• Excellent interpersonal and organizational skills
• Strong analytical skills
• Excellent team player

#LI-RH1

#LI-DNI