Executive Assistant
Posted
Job Overview:
We are looking for a proactive and highly organized bilingual Executive Assistant to provide executive-level administrative support to 1-3 Partner-level consultants. This role involves supporting business development, managing schedules, coordinating travel, and handling daily administrative tasks.
Hours:
09:00 – 18:00 with additional hours as needed
Key Responsibilities:
Business Development
- Build relationships with clients and client EAs.
- Proactively support business goals, RFPs, and tender responses.
- Maintain client contact lists and track sales activity.
- Assist with customized mailings and document preparation.
- Manage Partner schedules, coordinate meetings, and identify opportunities for follow-ups.
- Assist with complex project scheduling.
- Coordinate travel, accommodation, and logistics.
- Work with teams to secure business visas and work permits.
- Group client meetings for efficient travel planning.
- Manage documents and project deliverables.
- Act as the central point of contact for Partner administrative needs.
- Prepare monthly timesheets and expense reports.
- Request Purchase Orders (POs) for project teams.
- Provide coverage for absent EAs and during transitions.
- Assist in training and onboarding new EAs.
- Participate in team meetings to improve processes.
Requirements
- 3+ years of experience in a similar role.
- Proficiency in Microsoft Word, PowerPoint, Outlook, and Excel.
- Bilingual in English and Arabic is required.
- Knowledge of CRM systems (Microsoft Dynamics), Google Drive and SharePoint, a plus but not necessary
- Experience in professional services or management consultancy is a plus.
Skills and Attributes:
- Positive, proactive, and collaborative team player.
- Strong organizational and time-management skills.
- Ability to work independently and manage multiple tasks.
- Excellent communicator and problem solver.
- Detail-oriented with a strong service focus.
- Discreet and able to maintain confidentiality.
Benefits
- Competitive salary and comprehensive benefits.
- Professional development opportunities and career mobility.
- A supportive, inclusive work culture.