Executive Assistant

Are you exceptionally organized, naturally proactive, and always two steps ahead?

We are looking for a polished and dependable Executive Assistant to serve as a trusted partner to our CEO. In this highly visible role, you’ll help keep executive priorities moving, coordinate important meetings and communications, and ensure the CEO and leadership team remain organized, informed, and prepared.

This is an excellent opportunity for an experienced administrative professional who thrives in a fast-paced environment, enjoys bringing order to busy schedules, and handles sensitive information with professionalism and discretion.

What You'll Do

• Own and manage the CEO’s calendar, appointments, meetings, and travel arrangements.
• Anticipate scheduling needs, address conflicts, and help the CEO stay ahead of important deadlines.
• Coordinate meetings from start to finish, including room reservations, guest lists, attendance tracking, name tags, materials, and other logistics.
• Prepare polished reports, presentations, memos, correspondence, meeting notes, and other executive materials.
• Compile information, proofread documents, and ensure materials are accurate and ready for leadership.
• Help manage communication and the flow of information between the CEO and executive leadership team.
• Coordinate Board of Directors meetings, prepare board packages, and record clear and accurate meeting minutes.
• Track action items and follow up on outstanding priorities.
• Handle confidential and sensitive information with sound judgment and discretion.
• Take on special projects and other responsibilities that support the CEO and organization.