Executive Assistant (MNC) | Up to $7,000

Duration: 1 year

Location: Ngee Ann City

You will shine here if you enjoy…

Executive Support

• Proactively managing the VP’s calendar, optimizing time allocation, and prioritizing critical engagements
• Coordinating all aspects of travel arrangements, including itineraries, accommodations, and logistics, ensuring seamless and efficient travel experiences
• Preparing and editing high-quality correspondence, communications, presentations, and reports, ensuring clarity and accuracy
• Managing and reconciling expense reports, ensuring timely and accurate submissions that are compliant with company policies
• Utilizing accounting system for invoice processing, managing accounts-related documentation, ensuring accuracy in claims and department budget management

Strategic Initiative Support

• Attending meetings with the Vice President when required, capturing detailed minutes, and tracking action items to ensure accountability and progress
• Assisting in the development of presentations and other materials for internal and external audiences when required.

Event Management and Coordination

• Planning, organizing, and executing events, including conferences, meetings, and client engagements
• Managing all logistics and ensuring flawless execution of events
• Negotiating contracts with vendors and managing event budgets effectively
• Arranging cross-departmental workshops or offsites when required to foster collaboration on key projects
• Coordinating logistics for both in-person and virtual meetings which includes setting up video conferencing equipment, arranging seating, providing refreshments if needed, and ensuring connectivity for remote participants

Strategic Committee Liaison with Leadership Teams

• Facilitating communication and collaboration between the Vice President and the members of the Strategic Committee
• Preparing and distributing meeting agendas, supporting materials, and follow-up reports
• Tracking action items and ensuring timely completion

Confidentiality and Discretion

• Handling sensitive information with the utmost discretion and maintaining strict confidentiality
• Acting as a gatekeeper, screening communications, and managing access to the Vice President

We would love to hear from you if you are/have…

• Proven experience as an Executive Assistant supporting C-level executives
• Strong organizational and multi-tasking abilities
• Excellent written and verbal communication skills
• Proficiency in MS Office (Word, Excel, PowerPoint) and other relevant software

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