Executive Assistant

• Meticulously manage the VP’s complex calendar, providing updates on changes, prioritizing appointments, and adapting quickly to schedule and travel changes
• Act as the primary gatekeeper for the VP’s office, overseeing all incoming and outgoing communications, fielding inquiries, and filtering information
• Arrange all domestic and international travel, process expense reports, maintain accurate financial records, and provide on-call support outside business hours, especially during travel events
• Plan and execute internal and external events—including staff meetings, Town Halls, team-building activities, and external events (e.g., fundraisers, appreciation events)—handling all logistics, catering, agendas, and meeting minutes
• Collaborate cross-functionally with Executive Assistants to other VPs to ensure alignment across the organization
• Maintain highly organized physical and electronic filing systems for critical documents, reports, and correspondence
• Provide ad hoc administrative support while maintaining the highest degree of discretion and confidentiality with sensitive information

Benefits

• Flexible work models
• Paid time off
• Paid parental and family leave
• Health care benefits
• Global wellness resources
• Employee assistance programs
• Rotation programs
• Mentor relationships
• Learning and development opportunities
• Retirement benefits
• Employee bonuses
• Stock grants & employee stock purchase plans

• Highly detail-oriented with strict precision in scheduling, document review, and reporting
• Proactive problem-solver with strong intuition to anticipate the executive’s needs, resolve conflicts, and suggest process improvements
• 5+ years of EA or Administrative experience
• Exceptional organizational and time-management skills to optimize workflows and meet strict deadlines
• Highly receptive to feedback with a strong desire for continuous improvement
• Must be based locally and work on-site in the Boston office 2-3 days per week
• Nice to have: Experience to support project-based work and strategic initiatives by conducting research, analyzing data, and preparing high-quality reports, presentations, and videos
• Advanced proficiency across the entire Google Workspace suite (Gmail, Calendar, Drive, Docs, Sheets, Slides, Forms, Meet, and Chat)
• Strong sense of urgency, accountability, and adaptability to rapidly changing priorities (such as travel adjustments)
• Tech-savvy and resourceful; comfortable leveraging AI technology, and project management tools to boost productivity
• Excellent written and verbal communication; able to confidently manage stakeholder dialogue and draft correspondence in the VP’s voice
• Legal authorization to work in the U.S. indefinitely is required. Employer work permit sponsorship is not available for this position