Executive Assistant
This is a remote position.
Please note: We are not actively hiring for this position at the moment, but we are accepting applications for future openings.
Are you highly organized, proactive, and passionate about helping leaders perform at their best? Do you thrive in fast-paced environments and love creating structure out of chaos? If you’re a natural multitasker who enjoys both strategy and execution, this role is for you!
We are looking for a detail-oriented and dependable Executive Assistant who can provide high-level administrative support to our Brand Director. You’ll serve as a strategic partner in managing operations, facilitating communication, and ensuring the smooth flow of daily business activities.
Key Responsibilities
- Act as the main liaison between the assigned Director, management team, and clients to ensure smooth communication and task alignment.
- Manage the Director’s calendar and email: schedule meetings, organize labels, flag urgent items, and maintain inbox order
- Oversee Asana management, including creating templates, dashboards, and monitoring overdue tasks and bandwidth issues.
- Maintain and update the Husk Management Sheet, ensuring data accuracy across trackers, reports, and retention logs.
- Audit project boards and ensure deliverables, tasks, and milestones are completed accurately and on time.
- Prepare and organize weekly Pod Meeting notes, milestone updates, and company-wide reports.
- Draft and proofread internal and client communications, presentations, and emails for the Director.
- Track and update sales, upsells, cancellations, and retention data in coordination with the Brand Director.
- Support company events, team syncs, and follow-ups on key organizational initiatives.
- Anticipate the Director’s needs, proactively resolve issues, and help optimize team workflows for efficiency.
Requirements
- At least 1 year of experience as an Executive Assistant, Project Coordinator, or similar role.
- Strong familiarity with Asana, Google Workspace, and project management tools
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities — able to handle multiple tasks efficiently.
- Comfortable working in a fast-paced, ever-changing environment.
- High attention to detail and ability to anticipate needs before they arise.
- Experience working remotely and managing schedules across time zones.
- Basic understanding of Amazon Seller Central or eCommerce operations (a plus but not required).
- Proactive, resourceful, and solution-oriented mindset.
- Must be tech-savvy and capable of learning new systems quickly.
- A dual Monitor setup is required (at least 8GB of RAM)
- Must have at least 25 MBPS internet speed
Benefits
- 40 hours a week, 8 hours a day
- Competitive salary base
- Permanent WFH setup
- Unlimited FREE access to MAG School courses and SOP Library!
- Work schedule is in EST (Monday-Friday only)
- Opportunities for professional development and career advancement