Executive Assistant

Executive Assistant

Salary Range: $75,000 to $85,000 annually

Schedule: Full-Time | 37.5 hours/week

WHY JOIN NEWPORT MENTAL HEALTH?

At Newport Mental Health, we invest in our employees by offering competitive pay, exceptional time-off benefits, opportunities for professional growth, and a supportive, mission-driven culture.

What We Offer…

• 3 weeks of paid time off (PTO) to start, with additional PTO for Director-level roles
• Up to 11 paid holidays each year
• 1 paid Flex Holiday each year
• Separate paid personal days
• Separate paid sick time
• $3,000 annual bilingual pay incentive
• Medical, dental, and vision coverage
• Flexible Spending Accounts (FSA) and Dependent Care Accounts
• 403(b) retirement savings plan
• Company-paid life insurance
• Tuition reimbursement
• Employee Assistance Program and wellness resources

*Benefits and eligibility vary by position, scheduled hours, and employment status; additional criteria may apply to certain benefits and incentives.

WHO WE ARE…

Newport Mental Health (NMH) is a progressive high-energy organization that uses state of the art person-centered recovery approach to help individuals recover from mental illness and substance use disorders. NMH extends its trauma informed evidence-based services to children, adolescents, adults, and families. Our services vary from outreach, specialized programs, mental health, school-based therapy, substance use therapy, community-based therapy, and outpatient.

For more information visit our website: www.newportmentalhealth.org

WHO WE ARE LOOKING FOR…

Mission- Aligned: You are excited to be a part of Newport Mental Health’s mission to improve the lives of our clients living and working in Newport County by providing the highest quality of care.

Ally: You intentionally foster belonging, personal growth, and empowerment for all. You are a strong advocate for the BIPOC, LQBTQIA+, Woman, Veteran, and other underrepresented communities.

Solution Orientated: You are driven to think of different approaches to narrow the gap which leads to positive and effective changes.

Time Management: You are a conscious planner and a thoughtful decision maker who adheres to deadlines.

WHAT YOU WILL BE DOING (ESSENTIAL DUTIES) …

The Executive Assistant is a highly experienced and trusted executive partner who provides exceptional support to a high-performing Chief Executive Officer, Board of Directors, and senior management team. This role requires proven experience managing executive priorities, complex communications, board and leadership meetings, confidential information, and cross-functional follow-through in a fast-paced, high-expectation environment. With strong judgment, discretion, proactivity, and professionalism, the Executive Assistant helps ensure the CEO, Board, and executive team are well-prepared, well-informed, and positioned to advance strategic organizational priorities.

Main Duties and Responsibilities:

• Serve as a proactive executive partner by anticipating needs, prioritizing requests, identifying next steps, and helping leadership remain focused on strategic priorities.
• Manage complex calendars, scheduling, meeting logistics, travel coordination, and competing demands with accuracy, discretion, and sound judgment.
• Manage executive email communications by organizing inbox activity, identifying urgent matters, drafting responses as appropriate, and tracking deadlines and follow-up items.
• Coordinate executive, board, and committee meetings by preparing agendas, briefing materials, presentations, minutes, follow-up notes, and action-item tracking.
• Provide Board of Directors support, including meeting coordination, material preparation and distribution, record organization, governance-related communications, and follow-up tracking.
• Support project coordination by monitoring timelines, deliverables, milestones, decisions, and cross-functional follow-up tasks to help teams advance shared goals and complete work efficiently.
• Serve as a professional liaison among the executive office, staff, Board of Directors, community partners, vendors, and external stakeholders.
• Promote teamwork by coordinating information-sharing, collaborative communication, meeting follow-through, and cross-functional alignment across departments, programs, and workgroups.
• Draft, edit, proofread, and manage correspondence, reports, memos, presentations, and other executive-level communications.
• Maintain organized records, files, contact lists, meeting materials, and project documentation to ensure timely access to information.
• Handle confidential, sensitive, and time-critical information with integrity, professionalism, and appropriate judgment.
• Identify opportunities to improve administrative systems, communication workflows, and executive office processes.