Executive Assistant

Position Summary
The Executive Assistant provides administrative support and demonstrates initiative, resourcefulness and problem-solving skills in applying a detailed knowledge of the responsibilities and functions of the department in organizing and prioritizing projects and all related duties.

Schedule:
Flexible, may require some evening and weekends

Primary Duties and Responsibilities
Prepares correspondence, reports, agendas and spreadsheets
Arranges appointments, conferences and travel
Coordinate meetings, take meeting minutes, maintains files
General office duties: filing, faxing, photo copying and order office supplies for department
Manages multiple calendars
Ability to interact effectively with Directors, Managers, patients, internal staff and representatives of public agencies and businesses
Handles phones and assists visitors and interacts with various vendors
Prepares expense reports
Prepares presentations
Plans and coordinates multiple projects for completion
Handling of all incoming/outgoing correspondences for department
Maintain a positive working relationship with staff
Other duties as assigned by Executive Director