- Manage complex calendars, schedules, appointments, speaking engagements, travel, mission trips, and ministry commitments for the Executive Minister and Senior Pastor.
- Serve as the primary point of coordination for executive meetings, communications, visitors, and correspondence, exercising discretion and sound judgment with confidential and sensitive information.
- Oversee daily operations of the Pastoral Office, including office administration, ordering supplies, guest hospitality, and general logistical support.
- Coordinate and support weekly ministry activities, churchwide initiatives, seasonal events, and strategic projects led by the Executive Minister and Senior Pastor.
- Attend meetings as requested; prepare agendas, minutes, presentations, reports, and supporting materials to ensure effective follow-through and execution.
- Manage event reservations, meeting logistics, room requests, and scheduling through the church's event management and facility systems.
- Maintain and oversee churchwide calendar, ensuring accuracy, timely communication, and organizational alignment.
- Coordinate sermon support activities, including management of sermon calendars, illustration materials, communication with worship department, and arrangements for guest speakers and preachers.
- Serve as liaison to the Elder Board by coordinating meetings, preparing agendas and materials, maintaining records, and supporting elder-related events and communications.
- Serve as liaison to the Finance Committee by coordinating meetings, preparing agendas and materials, maintaining records, and generating meeting minutes.
- Plan and execute key churchwide and leadership events, including Town Halls, Elder Installation, senior staff retreats, and other special initiatives.
- Coordinate domestic and international ministry travel for the Senior Pastor, including itineraries, registrations, flights, visas, participant communications, budgets, and required documentation.
- Maintain accurate financial records, process expenses and honorariums, and support budget stewardship and reporting for assigned areas.
- Provide administrative support to executive leadership team members and designated ministry leaders as needed.
- Build and maintain positive relationships with church members, ministry leaders, volunteers, guests, and community stakeholders through professional, responsive, and service-oriented communication.
- Demonstrate flexibility, initiative, and a "whatever it takes" approach in supporting the mission, vision, and leadership of the church.
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