Executive Assistant

Job Purpose

The Executive Assistant will provide support to the CMO, as well as backup support to the CEO with diverse administrative duties and create a positive first impression of Ocugen. This position will report to the Senior Executive Business Manager.

Duties and responsibilities

• Administrative support to include heavy calendar management, domestic and international travel, preparing presentations and itineraries, expense reporting
• Coordinate and manage a high level of internal and external meetings to ensure all logistics, i.e. conference rooms, venue, telecommunications equipment, catering, etc., and meeting materials are meticulously planned and prepared.
• Organize and coordinate office administrative procedures
• Manage confidential information, exercising a high level of discretion
• Schedule Board of Directors and Scientific Advisory Board meetings
• Resolve routine and non-routine inquiries, filtering and managing requests, providing information through independent research and use of internal/external resources
• Organize paperwork and files in a way that is easily retrievable
• Provide support to all departments as requested
• Maintain effective relationships with internal and external contacts
• Additional tasks and projects as requested
• May occasionally need to travel with executives to conferences and off-site meetings