Executive Assistant & Office Manager
Posted Updated
Description
- We’re looking for an exceptional Executive Assistant & Office Manager to serve as a trusted partner to our CEO and the heartbeat of our Denver headquarters
- This is a highly visible, high-impact role - one that sits at the intersection of executive partnership and workplace operations
- You’ll own two things that matter deeply to how we run: making sure the CEO’s time, communications, and priorities are protected and moving, and making sure our Denver office is a place people are genuinely excited to show up to
- There’s no “typical day” in this role, and that’s the point. You’ll operate with sound judgment, move fast without losing precision, and build systems that make everyone around you more effective
- Executive Partnership & CEO Support:
- Own and manage the CEO’s complex, dynamic calendar - adapting quickly to shifting priorities and last-minute changes
- Manage the CEO’s inbox: triage inbound, draft responses, flag what needs visibility, and ensure follow-through
- Act as a trusted gatekeeper across all communication channels - exercising strong judgment on what rises to CEO level vs. what you handle independently
- Manage select special projects and cross-functional initiatives on behalf of the CEO, ensuring alignment and timely execution
- Manage recurring leadership programs: action planning sessions, strategy days, offsites, and leadership meetings
- Travel & Logistics:
- Plan and execute all domestic and international travel for the CEO - flights, hotels, ground transportation, itineraries, visa coordination
- Coordinate travel for Leadership Team members and broader team travel as needed
- Manage complex, multi-leg itineraries with an eye on time efficiency and cost
- Troubleshoot real-time disruptions calmly and decisively
- Office Operations & Workplace Management:
- Oversee day-to-day Denver office operations - keeping things running smoothly, efficiently, and on-brand
- Maintain office systems, supplies, and vendor relationships to support team productivity
- Support onboarding logistics for new hires - workspace setup, office orientation, first-day experience
- Team Experience & Events:
- Coordinate weekly team lunches (including Tuesday team lunches) and in-office engagement initiatives
- Plan and execute special events - leadership team dinners, executive offsites, holiday celebrations, hackathons, and company-wide initiatives
- Foster a welcoming, inclusive, high-energy office culture that reflects who Havenly is
- Operational Excellence & Technology:
- Build and refine systems that improve executive operations, communication flow, and office coordination
- Identify inefficiencies and implement scalable solutions before anyone has to ask
- Actively integrate AI tools into daily workflows - not as a gimmick, but as a genuine productivity multiplier
- Strong organizational skills and the ability to manage competing priorities without dropping balls
- Exceptional written and verbal communication skills - you write clearly, quickly, and in whatever voice the situation calls for
- 3+ years of experience supporting a senior executive - ideally a CEO or C-suite leader - with office management responsibilities woven in
- Experience in a high-growth, consumer-facing, or startup environment strongly preferred
- Genuine curiosity and comfort with AI tools and emerging technology — you seek them out, you don’t wait for someone to hand them to you
- High discretion, executive presence, and professionalism — people trust you with things that matter