Executive Assistant - Office of the Chief Legal and Governance Officer

Make a real differenceBe part of one of Victoria’s leading not-for-profits and help create meaningful change in the community every day. Location: Box HillWork type: Full-time, OngoingSchedule: Monday to Friday 9:00am to 5:00pmSalary: Competitive Salary + Tax reducing salary packageWorking model: HybridA little bit about youYou are a highly organised, discreet and dependable administrator who stays calm under pressure and takes pride in getting the details right. You enjoy supporting senior leaders and bring a genuine commitment to the mission and values of the Society.More specifically you will have:Relevant qualification in business administration, governance, legal administration or office administrationDemonstrated experience providing executive assistant or senior administrative support to a senior leader or executiveExperience coordinating meetings, papers, action registers, confidential records and stakeholder communicationsUnderstanding of governance processes, confidentiality, privacy and records management obligationsExcellent organisation, diary management, prioritisation and follow-through, with strong proofreading and document preparation skillsProfessional interpersonal skills and confidence liaising with senior stakeholders, plus strong Microsoft Outlook, Word, Excel, PowerPoint, Teams and SharePoint skills Experience working in a not-for-profit, community services, government, legal or regulated environment would be highly regarded.About the roleThe Executive Assistant, Office of the Chief Legal and Governance Officer provides high-quality executive, administrative and coordination support to the Chief Legal and Governance Officer and the Legal and Governance portfolio. You will support effective diary and inbox management, meeting coordination, correspondence, governance processes, records management, reporting, action tracking and confidential document handling.The role requires a high level of professionalism, discretion, attention to detail and responsiveness, given the sensitive nature of legal, governance, risk, compliance, quality, safeguarding and company secretariat matters.Want the full details? View the Position Description hereKey responsibilitiesProvide proactive diary, inbox, travel and meeting support to the Chief Legal and Governance Officer, escalating urgent or sensitive matters appropriatelyPrepare, format and proofread correspondence, reports, presentations, meeting papers and briefing notesCoordinate governance meetings, committees and working groups, including agendas, papers, action registers and follow-upProvide administrative support for legal, risk, compliance, quality, safeguarding and company secretariat matters, including tracking deadlines and policy review cyclesMaintain accurate records, document registers and version control, with secure handling of sensitive documentsAct as a professional point of contact for senior leaders, Board and committee stakeholders and external partiesWhy join Vinnies?Not for profit salary packaging – increases your take-home pay Make an impact – support over 300,000 Victorians each year Flexible work options – including hybrid opportunities (where applicable)Supportive culture – family-friendly and values-driven Purpose-led work – contribute to social justice every dayAbout usFor more than 170 years the St Vincent de Paul Society Victoria has been providing practical and compassionate support to people across Victoria who are doing it tough, whether that's struggling to put food on the table, pay for essentials, keep children at school, or keep a roof over their head. We help people from crisis through to rebuilding their lives with stability, dignity and hope. We believe every human life has inherent worth. The St Vincent de Paul Society and its wide network of members and volunteers provide practical frontline support, advocacy and friendship for the most vulnerable members of our community. Key services include home visitation; Vinnies Shops; youth programs; soup vans; assistance for asylum seekers and refugees; education and tutoring; and professional accommodation and health services through VincentCare and community and social housing through VincentCare Community Housing. The St Vincent de Paul Society in Victoria has more than 11,000+ members and volunteers. Internationally, the Society operates in 149 countries and more than 950,000 members. Want to know more?www.vinnies.org.au/vicLinkedIn – Vinnies Victoria @VinniesVictoriaHow to applyWant the full details? Click apply below and you'll be taken to this job ad on our careers website, where you'll find a link to the full Position Description.Please submit:Your CV A short cover letter outlining your suitability Applications close: 11th October 2026Please note: applications will be reviewed as they are received and the role may close earlier. We encourage you to submit your application as soon as possible. Important informationPre-employment checks are required (including National Police Check, Working With Children Check and right to work) We are committed to child safety We value diversity and inclusion and strongly encourage applications from Aboriginal and Torres Strait Islander peoples and people of all backgroundsNo agencies please. Where good happens #Goodworks