Executive Assistant & Operations Coordinator

We are seeking a highly organized, proactive, and detail-oriented professional to support the CEO while coordinating operations across multiple companies. This role also includes overseeing the day-to-day operations of a startup and contributing to the development of internal systems and processes.

The ideal candidate will act as a key point of coordination, ensuring alignment across teams and supporting efficient execution of priorities at both executive and operational levels.

Key Responsibilities:

Executive Support:

• Manage the CEO’s calendar, appointments, and schedules
  
• Coordinate internal and external communications
  
• Prepare reports, presentations, and official documents
  
• Follow up on action items and ensure execution across teams
  
• Cross-Company Coordination:
  
• Coordinate administrative tasks across multiple entities
  
• Organize meetings and ensure effective communication between stakeholders
  
• Manage documentation, correspondence, and administrative workflows
  

Startup Operations:

• Oversee daily operational activities of the startup
  
• Monitor team progress and ensure timely completion of tasks
  
• Prepare routine operational reports for management
  
• Assist in developing and implementing internal processes and procedures
  
• Identify opportunities to improve operational efficiency
  

Qualifications & Requirements:

• Bachelor’s degree in Business Administration or a related field (preferred)
  
• 3–6 years of experience in Executive Assistant, Operations, or Administrative roles
  
• Strong organizational and time management skills
  
• Ability to manage multiple priorities in a fast-paced environment
  
• Excellent communication and interpersonal skills
  
• High level of professionalism and confidentiality
  
• Fluency in Arabic is required; English proficiency is an advantage
  
• Experience in startup environments is preferred
  

Requirements

Skills & Competencies:

• Proactive mindset and ability to take initiative
  
• Strong attention to detail
  
• Problem-solving and decision-making abilities
  
• Ability to work independently and collaboratively
  
• High ownership and accountability
  

Benefits