Executive Assistant
Posted Updated
Optima Dermatology is a high-growth, provider-first dermatology group. We have 25 locations (and growing!) across New Hampshire, Maine, Massachusetts, Indiana and Ohio. Our headquarters is in Portsmouth, NH.
Position Details:
We are looking for an experienced Executive Assistant to perform a wide range of administrative, coordination, and research tasks in support of Optima's five-member executive team. This is a full-time position based in Portsmouth, NH.
Key Responsibilities:
- Manage complex calendars and scheduling across five-member executive team
- Coordinate, prepare, and organize leadership retreats
- Make travel and accommodation arrangements
- Manage expense and receipt classification for the executive team in Ramp
- Assist with coordination and tracking of company events
- Conduct recurring and ad hoc research projects to support market intelligence, competitive analysis, and business development
- Input, maintenance, and reporting of contacts/records in the company’s CRM
- Act as an office manager by keeping up with office supply inventory
- Greet planned visitors/meeting attendees at the corporate HQ. Organize food and drink accommodations for the meeting, if applicable
- Triage and respond to miscellaneous requests from key stakeholders
Qualifications:
- 3+ years as an Executive Assistant
- Technologically savvy
- Experience with Project Management systems, CRM (Salesforce), Asana, and other applications
- Excellent MS Office skills (Outlook, Word, Excel, PowerPoint)
- Excellent, highly professional written and verbal communication skills
- Outstanding organizational and time management skills, with demonstrated ability to prioritize across multiple senior stakeholders
- Proactive problem-solver who anticipates issues, follows through to closure, and operates with minimal supervision
- Must be able to complete tasks with accuracy and attention to detail
- Ability to effectively present information to senior management
- Discretion and confidentiality
This role is based in Portsmouth, NH. Hybrid with majority in-office presence.
Skills
As published by greenhouse · 14 questions · 2 written answers
Basics
First Name, Last Name, Email, Phone, Resume/CV, Cover Letter, Location
Short answers (5)
- Legal Name
- What state do you currently reside in? optional
- What are your salary expectations for this position? optional
- If so, who?
- Email Address:
Pick from a list (7)
- Are you authorized to work in the United States for any employer?
- Will you now or in the future require visa sponsorship?
- Are you being referred to this position by a current employee?
- By selecting YES, I consent to receive recruiting SMS messages from Optima Dermatology at the phone number provided above.
- How did you hear about our current job opening?
- Have you worked for Optima Dermatology or any of its partners in the past?
- Are you being referred to this position by a current employee?
Written answers (2)
- If YES, please provide details of where and when you have worked for a partner of Optima Dermatology.
- Are there any additional comments or details about your application that you would like to share with the hiring team?