Executive Assistant

Purpose of the job

Responsible for day-to-day operational management of all activities to perform full clerical, administrative and general office duties through providing administrative support to the chief officer and department teams.

Duties and responsibilities

Compose and prepare memos, correspondences, agreements, reports, and other professional documents using automated systems including Microsoft Word, Excel, and PowerPoint.
Assist department teams in the related admin work.
Attend meetings and provide minutes of meeting, agenda, and follow up on action points.
Responsible for weekly and monthly reporting, project filing, and documentation.
Coordinate and manage department events, meetings, travel arrangements, expenses, and manage all document workflow.
Gather collective project information from all teams of the department.
Manage the filing and record keeping of all employee-related documents such as HR, appraisals, headcount, stationery and office supplies, office equipment, new hires, or new requests.
Ensure facilities requests are communicated and implemented for the chief officer and all department teams.
Issue and follow up on domestic and international travel arrangements.
Plan meeting schedules and events.
Prioritize and perform a variety of tasks with minimal direction concerning the chief officer and the department teams.
Use specific knowledge of airlines, airports, ground transportation, cities, and accommodations to make thoughtful, well-planned travel arrangements taking into account individual preferences, budget, and time constraints.
Conduct productive internet information searches as needed.
Handle requests aiming at meeting tight deadlines and rearrange multiple priorities.
Prepare expense reports, purchase requisitions, process invoices, and track deliverables and payment status.
Maintain various office supplies and equipment and assist in special projects as needed.
Maintain organizational charts, headcount, and staffing requisition records from the teams.
Responsible for ordering and maintaining supplies for the department.
Prepare the department's logistics such as stationery, supplies, equipment, etc.
Review all documents prior to submission to the department chief officer to ensure their accuracy and compliance with company policies and procedures with a necessary brief, if needed.
Maintain confidentiality with respect to all issues, correspondences, and reports.

Job specification

Education
Bachelor degree from a recognized university.
Further studies in business administration is an asset.

Experience
1-2 years of experience in administrative tasks.

Skills and abilities
Excellent writing skills in both Arabic and English.
Good communication and presentation skills.
Ability to organize, multi-task, and meet deadlines.
Good knowledge of Microsoft Office.
Ability to work under stress.

At Orange, only your skills matter.
Regardless of your age, gender, background, origin, religion, sexual orientation, disability, neurodiversity, or appearance, we actively encourage diversity within our teams, as it is a collective strength and a driver of innovation.
Orange is a disability-inclusive employer: please feel free to let us know about any specific needs you may have.