Executive Assistant
Description
Outsourcing Advantage is looking for a reliable and organized Executive Assistant to support management with daily operations for an architectural company. This role requires strong English communication skills, excellent follow-up ability, and someone who can stay on top of tasks, emails, and project tickets.
Key responsibilities include:
- Manage and organize the manager’s inbox to ensure timely responses and nothing is missed
- Track project tickets/requests and daily tasks, following up to completion
- Maintain task management systems and monitor deadlines
- Coordinate follow-ups with internal team members, vendors, and clients
- Keep project communications organized and up to date
- Support management with scheduling, reminders, and general administrative assistance
- Ensure tasks are completed on time and properly documented
Requirements
- 3+ years of experience in an executive assistant or administrative support role with responsibility for task and email management
- Strong written and spoken English
- Professional experience communicating externally with clients or vendors
- Comfortable using email systems and task or project management tools in a professional setting
- Ability to provide a brief voice note introducing yourself in English
- Currently located in the Philippines, Colombia, South Africa, Mexico, Santo Domingo (Dominican Republic), or Egypt
- Available to work during Eastern Time (ET) business hours
- Ability to provide details of work equipment (computer/laptop, headset, webcam), power setup (including backup), and internet connection (including backup)
Preferred qualifications:
- Familiarity with CRMs or ticketing systems
- Experience supporting teams in architecture, construction, or engineering environments
Benefits
- Competitive salary
- Opportunity to work on diverse and exciting projects
- Supportive and collaborative work environment
- Weekly payments
- Weekly incentives based on performance
- Weekends off