Executive Assistant (PA to CEO and Operations)

Duties and Responsibilities

You are primarily responsible for the following: -

Manage and coordinate the Director’s calendar, meetings, appointments, and travel arrangements.
Prepare meeting agendas, presentations, reports, and take meeting minutes where required.
Handle confidential correspondence, documents, and information with a high level of discretion.
Support office administrative and personal tasks to ensure smooth daily operations.
Provide administrative support to the CEO on his sales activities.
Prepare and process sales quotations, purchase orders, contracts, and related documentation accurately and timely.
Coordinate order processing, delivery schedules, and follow up with internal departments to ensure fulfilment.
Maintain and update sales records, customer databases, and CRM systems.
Compile sales reports, forecasts, and performance summaries for management review.
Handle CEO’s customer enquiries, follow-ups, and after-sales support where required.
Oversee office administration to ensure smooth office operations.
Manage office supplies, vendors and service providers matters.
Assist in organising company events, meetings, and internal activities.

Minimum Qualifications

Diploma in Business Administration, Management, Marketing, or a related field preferred.
Minimum 2 years of relevant working experience;
Proficient in Microsoft Office;
Tech & AI savvy;
Experience in ERP system is an advantage e.g. SAP ;
A fast learner with good oral and written communication skills;
Self-driven with can-do attitude, reliable, resourceful, neat and organise, meticulous and a team player;
Immediate availability or short notice period preferred.

See also