Executive Assistant

EXECUTIVE ASSISTANT

Job Title: Executive Assistant

Supervisor: Owner

Employment Type: Full-Time

FLSA Classification: Exempt

Location: Little Rock, Arkansas; Travel Required

SUMMARY OF RESPONSIBILITIES

The Executive Assistant provides key oversight and support over various programs and functions within PTCOA and is centrally involved with assisting the Owner, operating with a high level of discretion, professionalism, and initiative. This role is designed for a career-focused, ambitious, and motivated individual who is seeking long-term growth within the organization. This person is responsible for taking minutes in meetings, following through on outstanding tasks, creating reports for decision making purposes, and assisting Owner with administrative tasks. The ideal candidate is experienced, highly driven, and capable of managing complex responsibilities.

ESSENTIAL FUNCTIONS

(1) Participate in all PTCOA meetings with the Owner, including board meetings and strategic planning sessions, taking detailed minutes and documenting action items.

(2) Ensures consistent and timely follow-up on all outstanding tasks, projects, and initiatives with a high level of accountability.

(3) Acts as a liaison between Owner and executive leadership, facilitating communication and execution of priorities.

(4) Coordinates, drafts, and responds to communication on behalf of the Owner in a professional and timely manner.

(5) Works closely with top-level executives and stakeholders on behalf of the Owner.

(6) Utilizes a wide variety of written materials (e.g. forms, procedures, brochures, pamphlets, etc.) for the purpose of documenting activities, providing written references, and/or conveying information.

(8) Maintains absolute discretion and confidentiality in all matters.

(9) Performs other related duties as assigned.