Executive Assistant

You will provide high-level administrative support to senior leaders. You will manage complex calendars, meetings, briefing materials, travel, projects, events, budgets, expenses, and records. You will anticipate needs, coordinate with stakeholders, monitor changing travel logistics, and support onboarding.

Responsibilities

• Coordinate executive support across the Co-CEO leadership model
• Manage complex executive calendars, meetings, logistics, deadlines, and incoming requests
• Prepare briefing materials, agendas, minutes, and project records
• Coordinate domestic and international travel, including private aviation logistics
• Monitor travel plans and adjust logistics for changing conditions
• Coordinate cross-functional projects and events
• Track tasks, budgets, schedules, deadlines, and deliverables
• Process expense reports, purchase orders, reconciliations, receipts, and invoices
• Support onboarding for new team members

Requirements

• 8+ years of experience as an executive assistant, administrative manager, or similar role supporting senior leadership
• Ability to maintain confidentiality and exercise discretion
• Organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced setting
• Proficiency with Google Suite, Microsoft Office Suite, Adobe Suite, and macOS
• Familiarity with communications strategies, executive affairs, and leadership environments
• Written and verbal communication skills
• Flexibility to work across time zones

Benefits

• Bonus program
• Equity program
• Wellness allowance
• Medical insurance
• Dental insurance
• Vision insurance
• 401(k)