Executive Assistant
Posted Updated
Provide high-level administrative support to senior leadership in a Co-CEO model while managing calendars, meetings, travel, briefing materials, expenses, budgets, projects, events, and team coordination.
Responsibilities
- Collaborate with Executive Assistants in the CEO office to provide seamless support across leaders
- Build relationships with the broader team and act as a gatekeeper for executives
- Manage complex executive calendars, meetings, logistics, deadlines, and incoming requests
- Prepare briefing materials, agendas, minutes, and records for meetings, speaking events, travel, and key initiatives
- Coordinate domestic and international travel, including aircraft, transportation, accommodations, visas, customs, and private aviation providers
- Monitor travel plans and adjust logistics in response to changing priorities, weather, delays, and unforeseen circumstances
- Coordinate cross-functional projects and events, including timelines, deliverables, stakeholders, security, and events teams
- Track team tasks, budgets, and meeting schedules, and support onboarding for new team members
- Process expense reports, purchase orders, budget reconciliations, receipts, and invoices
Requirements
- 10+ years of experience as an executive assistant, administrative manager, or similar role supporting senior leadership
- Ability to maintain confidentiality, discretion, and professionalism with sensitive information
- Strong organizational skills, attention to detail, and ability to manage multiple priorities
- Ability to improve processes and remain calm in disorganized situations
- Ability to work with urgency and anticipate subsequent tasks
- Proficiency with Google Suite, Microsoft Office Suite, Adobe Suite, and macOS
- Familiarity with communications strategies, executive affairs, and leadership environments
- Excellent written and verbal communication skills
- Flexibility to work across time zones
Benefits
- Bonus program
- Equity program
- Wellness allowance
- Medical insurance
- Dental insurance
- Vision insurance
- 401(k)