Executive Assistant

Executive Assistant- Business Units

Pella, Iowa (on-site)

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our EVP & Group President, Business Units, the Sr. leadership team, and act as a liaison between the Executive and the Business Units Organization. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs, and enjoys being a trusted advisor to executives.

Key Responsibilities:

• Offer a consultative approach to calendar management:

• Optimize executive office time by consolidating meetings when appropriate, protecting time through gatekeeping, and prioritizing incoming requests.

• Manage work-related expenses and budgets.

• Plan and coordinate travel itineraries.

• Serve as a liaison between the executives and internal/external stakeholders.

• Prepare meeting agendas, take minutes, and track action items.

• Draft and manage correspondence, presentations, and reports.

• Identify issues and develop effective solutions independently and with discretion.

• Organize and coordinate events, meetings, and conferences; both on and offsite (Minimal travel is expected).

• Support special projects and initiatives as needed.

Qualifications:

• 5+ years of experience as an EA, providing support to an Executive.

• High level of discretion, professionalism, and confidentiality.

• Exceptional organizational and time management skills.

• Strong written and verbal communication abilities.

• Proven track record of building positive relationships with stakeholders at all levels; servant leadership.

• Ability to work independently and manage multiple priorities in a fast-paced and dynamic environment.

• Strong problem-solving and critical thinking skills.

• Ability to anticipate needs and proactively address challenges.

• Proficiency in Microsoft Office Suite and SharePoint.

• Champion, role model and embed Pella’s Culture (Care Boldly, Learn Rapidly, Drive Results).