Executive Assistant (PH)
Assistantly is a leading provider of highly vetted support talent, specializing in placing executive assistants and operators into dynamic, high-expectation client environments. We offer ongoing coaching and success management to ensure both our clients and team members thrive.
As an Executive Assistant, you will play a pivotal role in supporting senior leaders and driving operational excellence. You will be responsible for managing critical administrative functions, facilitating communication, and ensuring seamless day-to-day operations.
Key responsibilities include:
- Manage inboxes, calendars, scheduling, and follow-ups for executives
- Prepare documents, reports, and meeting notes to support decision-making
- Coordinate tasks, timelines, and daily priorities across multiple stakeholders
- Support light operations, project management, and reporting activities
- Conduct research to inform strategy and executive decisions
- Handle personal and administrative support items as needed
- Maintain effective communication flow between clients and stakeholders
- Operate from established SOPs while identifying and implementing process improvements
Requirements
- 3+ years of executive assistant or operations experience
- Experience working in fast-paced, high-expectation environments
- Experience owning and driving projects end-to-end, including timelines, dependencies, and stakeholder coordination
- Strong experience with Google Workspace
- Proficiency with common project management tools (Asana, ClickUp, Trello, Monday.com, Jira, Notion or similar)
- Proficiency with common AI tools (ChatGPT, Claude, Gemini, Perplexity, Grammarly or similar)
- Experience managing stakeholders including founders, clients, vendors, internal teams, and C-suite executives
- Business-fluent written and verbal English
- Based in the Philippines
- Available to work during US hours
- Quiet home workspace suitable for remote work
- Headset and webcam for remote meetings
- Backup internet and/or backup power for remote work continuity
Benefits
- Competitive pay above market rates
- Paid Holidays and PTO
- Part-time or Full-time positions tailored to your availability
- Performance, Tenure, and Health & Wellness bonuses
- Opportunities for professional development within the Assistantly community
- Be part of a vibrant and supportive community of professionals
Skills
As published by workable · 8 questions · 3 written answers
Basics
First name, Last name, Email, Phone, Where are you located?, Photo, What is your LinkedIn URL?, Resume, Education, Nickname
Short answers (1)
- How many years of hands-on experience do you have as an Executive Assistant or in operations roles?
Pick from a list (4)
- What is your proficiency level in English?
- Are you currently based in the Philippines?
- Do you have a headset and webcam available for remote meetings?
- Do you have backup internet or power solutions to ensure continuity during remote work?
Written answers (3)
- Can you share an example of a time when you successfully managed responsibilities in a fast-paced, high-expectation environment?
- Could you describe a project you managed from start to finish, including how you handled timelines, dependencies, and coordinated with stakeholders?
- Could you describe your home workspace and how it supports your productivity while working remotely?