Executive Assistant
Application and Interview Impersonation Notice: Impersonating another individual when applying for employment, and/or participating in an interview process to assist another individual in obtaining employment, with Precisely Software Incorporated (“Precisely”) is unlawful. If Precisely identifies such fraudulent conduct, then as applicable and to the extent permitted by law, the application will be rejected, an offer (if made) will be rescinded, or the employment will be terminated, and legal action may be taken against the impersonators.
Precisely is the leader in data integrity. We empower businesses to make more confident decisions based on trusted data through a unique combination of software, data enrichment products and strategic services. What does this mean to you? For starters, it means joining a company focused on delivering outstanding innovation and support that helps customers increase revenue, lower costs and reduce risk. In fact, Precisely powers better decisions for more than 12,000 global organizations, including 95 of the Fortune 100. Precisely's 2500 employees are unified by four company core values that are central to who we are and how we operate: Openness, Determination, Individuality, and Collaboration. We are committed to career development for our employees and offer opportunities for growth, learning and building community. With a "work from anywhere" culture, we celebrate diversity in a distributed environment with a presence in 30 countries as well as 20 offices in over 5 continents. Learn more about why it's an exciting time to join Precisely!
Precisely is an AI-first organization. All employees are expected to demonstrate proficiency in applying AI tools to accelerate their work, improve output quality, and eliminate low-value tasks. Candidates should be comfortable using generative AI tools (e.g., Microsoft Copilot, ChatGPT) in their day-to-day workflows, able to evaluate AI-generated outputs critically, and open to continuously adopting new AI capabilities as they emerge.
This position is 100% remote anywhere in the US
Overview:
The Executive Assistant provides high-level administrative and operational support to members of the C-Level Leadership Team, serving as a trusted partner who helps drive efficiency, organization, and seamless execution of daily business activities. This role requires exceptional judgment, discretion, flexibility, and the ability to manage multiple priorities in a fast-paced, global environment.
What you will do:
- Manage complex executive calendars, including scheduling internal and external meetings across multiple time zones while anticipating and resolving conflicts.
- Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, visas, and detailed travel itineraries.
- Prepare, organize, and distribute meeting materials, agendas, presentations, and briefing documents for executive leadership meetings, customer engagements, board meetings, and strategic planning sessions.
- Partner closely with executives to prioritize commitments, optimize time management, and ensure follow-through on key action items.
- Serve as a liaison between executives, employees, customers, partners, and other stakeholders, always maintaining professionalism and confidentiality.
- Support leadership team meetings by coordinating logistics, capturing action items, and tracking deliverables to completion.
- Manage executive expenses and ensure timely submission and reconciliation in accordance with company policies.
- Coordinate special projects and initiatives on behalf of executive leadership, collaborating with cross-functional teams to meet deadlines and business objectives.
- Assist with planning and execution of company events, leadership offsites, town halls, and customer-facing engagements.
- Maintain sensitive and confidential information with the highest level of integrity and discretion.
What we are looking for:
Required:
- 3-5 years C-Level experience
- Proficient with Microsoft 365 applications, including Outlook, Teams, Word, Excel., PPT.
- Minimal travel when needed for executive meetings
AI Skills/Knowledge:
- Use AI to improve efficiency and streamline administrative workflows
- Ability to leverage AI tools to draft, edit, summarize & refine emails, presentations, meeting notes & executive communications
Preferred Skills (a plus but not required):
- Concur
- Coupa
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The personal data that you provide as a part of this job application will be handled in accordance with relevant laws. For more information about how Precisely handles the personal data of job applicants, please see the Precisely Candidate Privacy Notice
Skills
As published by greenhouse · 16 questions · 1 written answer
Basics
First Name, Last Name, Email, Phone, Resume/CV, Cover Letter, Location
Short answers (5)
- LinkedIn Profile
- If you answered yes to the above, please provide details and state your current status, future sponsorship needs and expiration date if applies. optional
- Preferred name optional
- If you answered yes to having a relative/relatives that currently work at Precisely at the time of applying, please list their name/names and relationship. optional
- Based on your experience and the responsibilities of this role, what base salary range in local currency are you looking for? (please do not enter zero)
Pick from a list (10)
- Are you 18 years or older?
- Are you legally authorized to work in the country in which you're applying for?
- Do you reside in any of the following locations (Alaska, Hawaii, Montana, North Dakota, South Dakota, New Mexico, Wyoming, American Samoa, Guam, Northern Mariana Islands, Puerto Rico, Trust Territories, Virgin Islands)
- (REQUIRED for Canadian or Mexican Citizens Only) Are you currently on a TN Visa? Any candidate who holds a TN, steps will need to be taken at the offer stage to have the TN transferred to Precisely, and approved, before the start date. optional
- Do you now, or will you in the future, require employer sponsorship or other immigration-related support to obtain, maintain, or extend your legal right to work in the country where this position is located? Providing inaccurate or misleading information regarding your work authorization or future sponsorship needs will result in immediate disqualification from the hiring process or withdrawal of an employment offer.
- Do you have any relatives employed by this organization?
- How did you hear about us?
- Have you ever been employed at Precisely?
- What is the notice period you need to give to your current organization if offered a position at Precisely?
- Precisely is empowering every employee with AI to unlock new ways of working, learning, and innovating. This question is to help us understand the extent of your knowledge and use with AI tools in your current job. Please select one of the below that best describes you.
Written answers (1)
- If you answered extensively or moderately to the above question, please list the AI tools you use and briefly describe how you use them in your work. optional