Executive Assistant

Job Title: Executive Assistant

Years of Experience: 2-5 yrs

Location: Coimbatore

Job Overview

We are looking for a highly organized and dependable Executive Assistant to support a senior executive and ensure day-to-day priorities, commitments, meetings, and follow-ups are handled efficiently. The ideal candidate should have strong attention to detail, communication skills, proactive follow-up, and ownership. You should be comfortable managing multiple priorities and coordinating with internal and external stakeholders.

Key Responsibilities

• Maintain trackers for tasks, commitments, deadlines, and pending decisions.
  

• Capture action items from meetings and ensure timely follow-up.
  

• Coordinate with internal and external stakeholders until tasks are completed.
  

• Monitor deadlines and proactively flag delays or missing information.
  

• Manage calendars, appointments, meetings, reminders, and meeting logistics.
  

• Ensure required documents and information are ready before meetings.
  

• Coordinate travel, bookings, and related arrangements when required.
  

• Draft professional emails, meeting notes, summaries, and routine correspondence.
  

• Maintain organized documents, records, and contact information.
  

• Handle confidential and sensitive information with discretion.
  

• Create checklists and simple processes for recurring activities.
  

• Anticipate next steps and resolve routine issues independently.
  

• Support cross-functional coordination and gradually take ownership of small projects.
  

Required Skills & Experience

• 2–5 years of experience in Executive Assistance, Founder Support, Operations, or Project Coordination is preferred.
  

• Candidates with less experience but strong organizational and execution skills may also be considered.
  

• Excellent written and spoken English.
  

• Strong attention to detail and follow-up skills.
  

• Ability to manage multiple priorities and deadlines.
  

• Comfortable communicating and following up with senior stakeholders.
  

• Good judgment to handle tasks independently and escalate when required.
  

• Proficiency in calendars, spreadsheets, documents, and task management tools.
  

• Strong ownership, reliability, and willingness to learn.
  

Interested candidates drop your resume to jobs@prognova.co