Executive Assistant

Are You the Right Hand Every Busy Entrepreneur Needs?

This is not a task-management role. This is a right-hand role — and there is a significant difference.

The entrepreneur you will be supporting operates across multiple business ventures simultaneously. There is no shortage of information, ideas, or activity. What is missing is the person who can cut through the noise, build systems that actually stick, and make sure the most important things get done — without being asked twice.

If you are the kind of person who sees a disorganized situation and immediately starts building structure, who pushes back when something needs to be reprioritized, and who is genuinely energized by helping someone operate at a higher level — read on.

What You'll Be Doing

Accountability & Priority Management (Your Most Important Function)

• Serve as an active accountability partner — not just tracking tasks, but actively helping the principal stay focused on what matters most versus what is merely urgent
• Review the full scope of open projects regularly, surface what needs attention now, and help make clear decisions about what to defer, delegate, or drop
• Flag when priorities are shifting, commitments are at risk, or when too many things are competing for attention at once
• Check in consistently on outstanding action items — proactively, without being asked

Project Management & Operations

• Manage projects across business ventures and personal areas — tracking timelines, deliverables, and dependencies
• Support operations for the existing designer franchise business and assist with buildout and launch planning for the next franchise
• Coordinate with internal team members, vendors, and external partners to keep projects moving forward
• Prepare agendas, summaries, and follow-up documentation for meetings and project milestones

Systems & Organization

• Build and maintain a clear, logical folder and file structure across all platforms and business areas from the ground up
• Develop SOPs and repeatable processes that reduce friction and keep operations running consistently
• Implement tools and templates that keep the principal and team members organized and on track

AI Integration & Workflow Efficiency

• Identify and implement AI tools (ChatGPT, Claude, Notion AI, and others) to improve speed, reduce manual work, and enhance overall productivity
• Build prompt workflows, automation triggers, and AI-assisted research and reporting processes
• Stay current on AI capabilities and proactively bring relevant tools and enhancements into the role

Executive & Administrative Support

• Manage calendar, scheduling, and meeting logistics across both business and personal commitments
• Handle email management, correspondence drafting, and inbox organization
• Research vendors, services, and options — then present clear, concise summaries to support decision-making
• Support a wide range of administrative tasks and special projects as they arise

Requirements

What You Bring to the Table

Required:

• Proven experience as an Executive Assistant, Operations Coordinator, or in a comparable role supporting a high-level individual or entrepreneur
• Demonstrated ability to manage multiple projects and priorities simultaneously without losing momentum or detail
• Confidence and directness — you are comfortable serving as an accountability partner and having productive conversations about focus and follow-through
• Strong organizational skills with the ability to build systems and structure from scratch
• Excellent written and verbal English communication skills
• Proficiency with AI tools and genuine curiosity about how to use them to work smarter
• Self-directed, proactive, and able to anticipate problems before they arise
• Comfortable supporting both professional and personal needs with discretion

Preferred:

• Experience supporting a business owner, founder, or entrepreneur across multiple ventures
• Background in franchise operations, home services, or a related industry
• Experience building organizational systems, SOPs, or operational playbooks
• Familiarity with project management platforms such as Asana, ClickUp, Monday.com, or Notion
• Hands-on experience with AI tools for business productivity and workflow automation
• Familiarity with design tools such as ProKitchen or ClosetPro (a nice-to-have for future project needs)

You'll Thrive in This Role If You…

• Bring order to chaos — you see a disorganized situation and immediately begin building structure
• Prioritize ruthlessly and are not intimidated by a full plate
• Push back when something needs reprioritizing — with professionalism, not hesitation
• Think two steps ahead and see what is coming before it becomes a problem
• Embrace AI tools as a genuine productivity multiplier, not a novelty
• Are trustworthy with both business-sensitive and personal information
• Measure your own success by whether the principal is more focused, more organized, and more effective than before you joined

Interview Scheduling Notice

Initial screening calls will be scheduled within the US Mountain Standard Time (MST) zone, between 3:00 AM and 1:00 PM MST. We deeply appreciate your flexibility in accommodating the time difference — your willingness to do so speaks volumes about the professionalism and commitment we are looking for in this role.

Data Privacy Statement

"By applying, you consent to being contacted via the contact information provided in your application for recruitment purposes only."

Benefits

Work Setup

• 100% Remote
• Up to $6/hour depending on experience
• Full-time
• Must be available for U.S. work hours
• Stable internet and backup required