Executive Assistant, School of Education
APPLICATION INSTRUCTIONS:
- Interested applicants should submit the following materials with their application:
- Cover Letter
- Resume
TYPE OF POSITION/EMPLOYMENT CATEGORY: Full-Time, Staff
DEPARTMENT: Education
SCHEDULE: Monday - Friday, 9am to 5pm
- Occasionally may be required to work nights/weekend if school-wide events are scheduled that require Dean/Associate Dean participation.
REMOTE WORK: Occasional remote work may be possible.
HOURS/WEEK and MONTHS/YEAR: 35 hours/week and 52 weeks/year
FLSA STATUS: Non-Exempt, Hourly
GENERAL PURPOSE
Performs a variety of duties that facilitate the day-to-day operations of the Dean’s and Associate Dean’s office/department. Assists in program planning and development; interprets, monitors, and analyzes information regarding operating policies and procedures. Resolves problems that have a significant impact on the overall goals of the department. Works directly with external constituents (i.e., executives, district administrators, community leaders) and internal staff to resolve routine and non-routine issues.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Manage multiple, competing priorities. Troubleshoot/Problem solve when necessary and appropriate, including oversight of day-to-day operations of the Dean’s office; administration of program planning and development; execution of operating policies and procedures with the Dean’s supervision; administration and management of all the Dean’s/Associate Dean’s documentation. Answer, screen, direct and prioritize all incoming calls for the executives. Must have the ability to work and communicate effectively and diplomatically with all individuals.
- Supervise and lead a team of non-exempt employees (administrative assistants) with their day-to day workflow functions within the Dean's Office, the academic departments, programs, and centers, of the School of Education and Human Services. Manage PTO of all non-exempt employees to ensure coverage to all departments, programs, and centers.
- Manages the complex schedules for the Dean and Associate Dean, including prioritizing requests and resolving scheduling conflicts. Manages the schedules for the School-wide programs, calendars, and events, including prioritizing requests and resolving scheduling conflicts. Initiates, schedules, and/or monitors the processing of hiring requests, budget transfers, contracts, requisitions, supplies, and room reservations for the Dean's office and SOEHS, programs, and centers.
- Assist in the planning, development, and implementation of conferences, school events, and programming. Prepares reports and maintains files and databases.
- Writes, edits, and produces external and internal communication for the Dean and Associate Dean. Assists the Dean and Associate Dean in the development and distribution of public materials (e.g., brochures, websites, social media, marketing, and PR materials). Maintain website and collaboration with PR & Marketing Department on strategic website development and maintenance.
REQUIRED MINIMUM QUALIFICATIONS
- Bachelor's degree
- 5 to 8 years of work related experience
- Microsoft Office (Outlook, Word, PowerPoint, Excel)
- Jenzabar Software
- Databases
RESPONSIBILITY FOR PUBLIC CONTACT
- Daily contact requiring courtesy, discretion, and sound judgment.
SALARY INFORMATION
When determining the salary offer for a new employee, Molloy considers several key characteristics such as job knowledge, skills, and experience as well as internal and external equity. The hiring hourly rate for this position is $25.00 to $30.00. This hourly rate represents the University's good faith and reasonable estimate of the range of compensation at the time of posting.
As part of its total compensation package, Molloy University offers an extensive range of benefits and programs for its employees including excellent health and dental insurance options, generous time off and tuition benefits. For further information, please visit Benefits | Molloy University.
AN EQUAL OPPORTUNITY EMPLOYER
Women, minorities, persons with disabilities and veterans are encouraged to apply.
Molloy University does not discriminate on the basis of an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, or military status; in its administration of educational policies, programs or activities; its admissions policies; or in employment practices. Molloy University takes its responsibility seriously to establish an environment in which the dignity and worth of all members of the institutional community are respected. In its effort to provide an optimal learning environment the University seeks the appointment of persons who are highly qualified and whose background is appropriate to fill each vacancy. It is University policy to recruit, employ, retain and promote employees without discrimination regarding sex, race, color, creed, religion, age, marital status, sexual orientation, veteran status, national or ethnic origin or physical disability.