POSITION TITLE: Executive Assistant

REPORTS TO: Executive Director/Director of Human Resources

POSITION DESCRIPTION SUMMARY: The Executive Assistant manages the donor data base, personnel data management, provides support for Human Resources and Executive Director and coordinates, meetings, trainings and events.

ESSENTIAL JOB FUNCTIONS:

· Manage the development of a strong donor data records management system including donor entry, gift management records, donor background/appointment information and relationships.

· Provide administrative support to the Executive Director, including coordinating meetings and events, scheduling and preparing materials and documents.

· Support Human Resource management data base including posting job information, managing changes in employee records and providing other administrative support for human resources.

· Prepare thank you notes/gift acknowledgements within 48 hours of receipt, including cash and in-kind contributions.

· Develop social media content, communication and marketing materials as requested.

· Provide support for community awareness activities and fund raising events.

· Maintain records for the board of directors.

· Support the manage the maintenance of the MailChimp data bases including updates for changes to staff, donors, community partners.

· Coordinate in kind donation acceptance and record keeping

· Coordinate tours of the programs and speaking engagements/presentations.

· Prepare reports, power points or other documents as required.

· Participate in department meetings and the development of strategic department initiatives.

MINIMUM QUALIFICATIONS

· Ideally a BA in communications, marketing or data management. An AA or technical school training with experience will be considered.

· A minimum of 2 years of experience preferred; prior nonprofit experience ideal.

· Experience working with and supporting a team.

· Excellent ability to communicate and work effectively with a variety of internal and external stakeholders.

· Outstanding organizational and communication skills.

· Ability to work on a daily basis utilizing standard office equipment.

· Ability to use computer system, software and to work well with technology.

· Ability to use independent judgment, analytical/decision-making skills, verbal and written communication skills, human relations skills, team working skills, and organizational skills.

· This position consists of frequent sitting and/or standing for extended periods of time.