Executive Assistant
Description
Position Summary:
Candidates for the Executive Assistant Internship should be organized, detailed-minded, diligent
and personable. College students are preferred. The ability to expedite and follow-up on assigned
tasks is essential. The nature of the work will require candidate to be flexible in assuming varied
office tasks, as they may arise. We are looking for an energetic intern who can work a flexible
schedule of ans who enjoys the behind the scenes work of the spa & wellness industry. The
intern will report directly to, and assist Spa Utopia’s Director and Owner. The intern will be held
to very high job performance standards. In return, the intern will have the opportunity to learn
about multiple aspects of running. The position will require working on location for 1-2 days out
of the week and virtually the remaining days. The internship is not compensated, however there
are many opportunities to receive excellent practical experience. The intern must be an effective
communicator (both written and verbal), entre. Proficiency in, excel, web-based research, social
media, basic understanding of consumer marketing. The internship may be extended.
Responsibilities (not limited to):
*Answering calls and handling queries
*Preparing correspondence on the director’s behalf,
*Managing Spa Utopia’ss social media (in coordination with other staff)
*Coordinate and track program and administrative calendar
*Expediting the Executive Director’s calendar
*Organizing and attending meetings and ensuring the director is well-prepared for meetings.
*Taking dictation from the executive director
*Planning, organizing and managing events
*Attending events/meetings as a representative
*Conducting research on the Internet
*Writing reports, executive summaries and newsletters
*Preparing presentations and papers for meetings
*Typing documents, sourcing and ordering stationery and office equipment
*Managing projects
*Assist with making products for Spa Utopia’s health and wellness lines
*Product support for Utopian Body Line
*Complete Errands as sanctioned by the executive director
Serious inquiries ONLY please visit the link below to fill out the applicable application: