Executive Assistant - Talent Pipeline

Overview

*This is a Talent Pipeline role. Applications will be reviewed for alignment with future openings across IE University. Discover Your Future at IE University!Are you ready to kick-start your career in a world-class, international academic environment? At IE University, we’re always seeking passionate and driven individuals who want to make a difference. This is your chance to join our Talent Pipeline for future Executive Assistant opportunities—submit your application now and be among the first considered when new roles open up! Position Overview:Are you looking to launch your career in a vibrant, international academic environment?

As an Executive Assistant at IE University, you will provide comprehensive administrative and organizational support to senior leadership, managing calendars, coordinating meetings and travel arrangements, and handling confidential information. You will serve as a key point of contact for internal and external stakeholders, ensuring effective communication and the smooth running of day-to-day executive activities.

Why IE University?

Every story begins with a purpose, and ours has always been about people. Founded in 1973, IE University has continuously raised the bar to drive positive change through education. We believe education is more than a path to professional success; it is a catalyst for personal transformation and meaningful impact.

At IE University, we place people and their potential at the center of everything we do, empowering individuals to become extraordinary. We encourage bold thinking and foster a culture where innovation, curiosity, and courage lead to real-world impact. Together, we create an environment where talent thrives, and ideas shape the future.

Our mission

We support students in developing impact skills to live and lead with positive impact. This ignites a ripple effect: We transform people, who then transform others, systems, society, and, ultimately, our world.

Our Purpose

To foster positive change.

Values

• Cultivate the humanistic approach.
• Empower your entrepreneurial spirit
• Cherish the diversity of people, mind, and experience
• Drive innovation with a proactive mindset

We are looking for a person to join a full-time position in Madrid. Please keep in mind that this position is not currently open; it is designed to identify and connect with talented individuals interested in future opportunities at IE University. By submitting your application, you will be considered for upcoming entry-level Program Assistant roles as they become available.

Responsibilities

Your role as an Executive Assistant will involve:

• Coordinate and manage calendars for multiple executives, including scheduling meetings, appointments, and events; proactively resolving conflicts and ensuring optimal time management.
• Prepare meeting agendas, materials, presentations and coordinate logistics (room reservations, catering, technology setup).
• Serve as primary point of contact between executives and stakeholders, screen and prioritize communications.
• Arrange domestic and international travel itineraries (flights, accommodations, transportation, visas).
• Manage invoices and budget tracking.

Qualifications

To thrive in this role, you should possess the following qualifications:

• Bachelor’s degree desirable.
• 1-2 years of related experience as Executive Assistant or similar role supporting senior-level executives.
• Fluent in Spanish and English (written and spoken).
• Advanced proficiency in Microsoft Office Suite.
• Strong organizational skills and ability to manage multiple processes simultaneously.
• Exceptional organizational and multitasking abilities with strong attention to detail.
• Excellent communication skills and high level of discretion.
• Proactive mindset and ability to work in a dynamic, fast-paced environment.

Unleash your full potential and make an impact. The next move is yours!

If you want to be part of this educational revolution, we invite you to apply and be part of our dynamic team at IE University. At IE University, we actively promote equal opportunities in recruitment processes and access to employment, always ensuring the absence of gender, sexual orientation, religion, age, ethnic origin, or disability bias throughout the entire selection process.