Executive Assistant - Taoyuan/Dayuan

Key Responsibilities

• Schedule and Meeting Arrangements:

○ Organize and coordinate both internal and external meetings
○ Manage and organize documents

• Travel and Expense Arrangements:

○ Plan and coordinate business travel itineraries, including flight bookings, accommodations, and transportation.
○ Process and track expense reports, ensuring compliance with company policies.

• Visitor Arrangements:

○ Coordinate and manage the logistics for international visitors, including visa application, transportation, accommodations, and meeting schedules.
○ Liaison effectively with Country leadership team, global leadership team, and secretaries for visitor meetings/events arrangements.

• General Administrative Support:

○ Undertake administration duties, meal ordering for meetings and other correspondence.
○ Other tasks assigned by GBD.
○ Always keep appropriate discretion and confidentiality

Qualifications

• Experience: 3yrs or above on similar position or 3yrs experience in Fortune Top 500 corporations
• Good writing and speaking in Chinese is a must
• Foreign Language skill: English to be Toeic 785 or above with certificate or same level
• 3rd Language certificate : CEFR to be B1(Basic conversation)or above will be a plus
• Basic knowledge of MS Office (Outlook,Teams,Sharepoint,Excel,Word)
• Educational background: QS world university ranking within 500
• Proactive solution providing, forward thinking and time management skills
• Strong organization skills, willing to learn
• Ability to collaborate with others and work in teams
• Based at Taoyuan Site and occasionally business travel for event/GLT support