Executive Assistant to Chief Executive Officer and Senior Leadership Team

Description

Overview

Our client is seeking a highly experienced and discreet personal PA to support a CEO across their private affairs.

This is a high-trust role focused primarily on personal support, requiring someone who can operate with absolute confidentiality, emotional intelligence, and precision. You will be managing a complex and evolving personal environment spanning multiple geographies, with a strong presence in the UAE.

While the role can be remote, candidates based in Dubai or with strong experience operating on the ground there are strongly preferred.

This is a fast-moving requirement with an immediate start.

The role

You will act as the CEO’s right hand across all personal matters, ensuring their life runs smoothly, efficiently, and without friction.

This is not a traditional PA role. You will be a true fixer and operator: someone who anticipates needs, handles sensitive situations with discretion, and brings calm, structured execution to a dynamic environment.

The scope spans personal scheduling, household coordination, travel, and sensitive legal or administrative matters. You will act as a trusted gatekeeper, managing priorities and solving problems before they escalate.

There is also light crossover into administrative and operational support where needed, particularly around coordination, documentation, and inbox or calendar management.

Requirements

Key responsibilities

• Personal & lifestyle management
  Provide end-to-end personal support, managing a busy and evolving schedule across family, travel, and day-to-day commitments.
• Household coordination
  Oversee household operations, including coordination with staff (e.g. au pair), ensuring everything runs smoothly behind the scenes.
• Scheduling & logistics
  Manage complex calendars, appointments, bookings, and international travel with precision and foresight.
• Sensitive matters & discretion
  Handle confidential personal matters, including coordination linked to legal or financial processes, with the highest level of professionalism.
• Correspondence & documentation
  Manage personal communications, records, and documentation, ensuring organisation and accuracy at all times.
• Gatekeeping & prioritisation
  Act as a trusted filter for incoming requests and demands, ensuring the CEO’s time and attention are protected and optimised.
• Problem solving & execution
  Anticipate needs, remove blockers, and resolve issues proactively — often before they are raised.
• Ad hoc support
  Take on a wide range of tasks as required, adapting quickly to changing priorities and needs.

The ideal candidate

• Proven private PA experience
  Extensive experience supporting senior individuals or UHNW clients in a personal capacity.
• Discreet & trustworthy
  Comfortable handling highly sensitive information with absolute confidentiality and sound judgement.
• Highly organised operator
  Exceptional attention to detail with the ability to manage multiple priorities seamlessly.
• Calm & resilient
  Maintains composure under pressure and brings structure to fast-moving, sometimes ambiguous situations.
• Proactive problem solver
  Resourceful and self-sufficient. You don’t wait for direction — you figure things out and act.
• Flexible & responsive
  Available outside of standard hours when required and comfortable operating across time zones.
• Strong upward management
  Confident managing upwards — keeping the CEO organised, informed, and on track at all times.
• Dubai experience (preferred)
  Familiarity with operating in Dubai or the UAE is highly advantageous, particularly for on-the-ground coordination.

Benefits

Location

Remote, with a strong preference for Dubai-based candidates or those with experience operating in the region.

Timing

Immediate start required. This is a priority hire, and our client is open to interim or fractional support while identifying the right long-term fit.

Why join

This is a rare opportunity to step into a deeply trusted role at the centre of a high-performing individual’s personal and professional world.

You will have real ownership, high levels of autonomy, and the chance to operate as a true partner — not just a support function.

If you are someone who thrives on being the person who “just makes things work,” this role offers both challenge and impact in equal measure.