Executive Assistant to Chief Executive Officer

📌 We're Hiring: Executive Assistant

🏢 First Source Title Agency

📍 Pompano Beach, FL | On-Site

First Source Title Agency is looking for a highly organized, proactive Executive Assistant to support our leadership team. If you're a natural multitasker who thrives in a fast-paced environment and loves keeping operations running smoothly, we'd love to hear from you.

What You'll Do

✅ Manage calendars, schedule meetings, and coordinate appointments

✅ Handle bookkeeping tasks in QuickBooks — invoicing, expense tracking & reconciliation

✅ Prepare correspondence, reports, and presentations

✅ Coordinate travel, itineraries, and expense reports

✅ Screen calls, emails, and communications

✅ Maintain organized digital and physical filing systems

✅ Provide all-around administrative support with discretion

Business Support

✅ Support with light project management tasks, follow-ups, and reporting

✅ Maintain documentation and ensure clarity across all ongoing initiatives

✅ Act as liaison between business partners, contractors, or vendors

What We're Looking For

🔹 Proven experience as an Executive or Administrative Assistant

🔹 QuickBooks proficiency (required)

🔹 Strong multitasking and prioritization skills

🔹 Excellent written and verbal communication

🔹 Proficiency in MS Office and/or Google Workspace

🔹 Sharp attention to detail and a high level of professionalism

🔷 Self-starter with excellent follow-through and ownership mindset

🔷 Thrives in a fast-paced, ever-evolving environment; friendly, energetic, and respectful in every interaction

🔷 Strong problem-solving skills

🔷 Ability to work effectively independently and within a team environment in a fast-paced volume environment

🔷 Ability to manage time effectively, maintain organization, and prioritize tasks to meet deadlines

🔷 Ability to maintain a professional demeanor under pressure and operate with a keen sense of urgency and commitment to quality

🔷 Assist CEO in any task that may be on an as-needed basis

Nice to Have

➕ Experience in title, real estate, or legal industries

➕ Associate's or Bachelor's degree

Benefits

🔷 401(k)

🔷 Dental insurance

🔷 Health insurance

🔷 Health savings account

🔷 Life insurance

🔷 Paid time off

🔷 Vision insurance

Ready to join our team? Apply today or send your resume to [your email here].

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