Executive Assistant to Corporate Leadership

We're building a stronger infrastructure through technology!

We’re hiring the best talent for our New Union, NJ State of the Art Call Center.

We’re looking for an experienced, technically savvy, astute, process-driven Executive Assistant to support our corporate office operations. The Executive Assistant will report to organizational leadership and will be responsible for the day-to-day workflow and executive administrative support of organizational operations at the Union, NJ Corporate Office. Additional responsibilities will be to handle day-to-day tasks, coordinating program-related internal and external communications, general office day-to day functions such as mail, office maintenance coordination and inventory systems and controls.

Essential Job Functions:

• Direct administrative support for the company CEO and other company leadership.
  
• All administrative tasks and approved company corporate communications.
  
• The coordination and support for company meetings and corporate trainings.
  
• Handle reception duties including greeting visitors, processing mail, packages, etc.
  
• Onsite communication, and coordination with building maintenance.
  
• Oversee the ordering of inventory office supplies and development of inventory system.
  
• Ensure all supplies are organized and kept at appropriate stock levels.
  
• Coordinate fire drills for office staff and ensure that other building safety and/or compliance requirements are met.
  
• Prepare purchase orders for any office supplies and equipment and submit to the COO for review and approval.
  
• Review invoices for services rendered and submit to the Finance Department for payment.
  
• Perform other duties and special projects as assigned.
  

Minimum Requirements:

• Associates Degree or 2 years of related job experience.
  
• 1-3 years of experience working with office administration and inventory management.
  
• Proficient in MS Office Suite, with a high level of competency with Excel and database management.
  
• Authorized to work in the U.S.
  
  

Requirements

Technical Competencies:

• Technically Saavy
  
• Internet research skills
  
• Must have advanced skills in Microsoft Office
  
• CRM Knowledge and Experience is a plus.
  
• Must be detail oriented
  
• Must have Integrity
  
• Oral Communication
  
• Written Communication
  
• Reliability
  

Education

• College Degree
  
• Experience:
  

• Administrative Assistants & Receptionists: 1 year (Preferred)
  
• Customer service: 1 year (Preferred)
  

Benefits

• 401(k)
  
• Dental insurance
  
• Flexible schedule
  
• Health insurance
  
• Paid time off
  
• Vision insurance