Executive Assistant to Director

Executive Assistant to Director

About the role:

We are looking for a reliable and organised Executive Assistant toDirector to support the day-to-day operations of our frozen seafood tradingbusiness. This is a hands-on business support role combining personalassistance, client coordination, and sales administration. You will workclosely with the Director and the sales-trading team to keep daily activities,documents and follow-up actions organised. No previous experience in thefishery industry is required. The Director and team will provide training andguidance on the industry and day-to-day work.

Key responsibilities:

• Provide daily administrative and secretarial support to the Director.
• Assist with day-to-day tasks within the sales and trading department.
• Support client-related arrangements, including meetings, lunches and dinners when required.
• Provide occasional driving for Sales team support when needed. A valid driving licence is an advantage but is not essential.
• Prepare quotations, purchase orders, and sales orders.
• Coordinate business communications, documents and follow-up actions.
• Record and prepare meeting minutes as directed by the Director.
• Perform other relevant duties assigned by the Director when required.

Requirements

• At least two years of office administration experience.
• A Diploma in Business Administration, Marketing or a related field is preferred.
• Able to communicate effectively in English and Mandarin when liaising with Mandarin-speaking clients and business partners.
• Proficient in Microsoft Office applications.
• Comfortable using basic AI tools such as ChatGPT, Gemini or AI agents for day-to-day work.
• Strong interpersonal, organisational and time-management skills.
• Able to prioritise tasks and manage multiple responsibilities.
• Proactive, responsible, adaptable and able to work well in a team.
• A valid Singapore driving licence is an advantage, but not a requirement.

What we provide

• Medical benefits.
• Dental benefits.
• On-the-job training and guidance from the Director and team.