Executive Assistant to MD

Key Responsibilities

• Manage and maintain the MD’s calendar, appointments, meetings, and travel schedules.
  
• Coordinate internal and external meetings, prepare agendas, and record minutes of meetings.
  
• Screen calls, emails, and correspondence; prioritize and respond where appropriate.
  
• Prepare reports, presentations, business documents, and MIS reports for management review.
  
• Follow up with departments for updates, action items, and project deadlines.
  
• Handle confidential documents and maintain data integrity with professionalism.
  
• Organize business travel arrangements, accommodation, and itineraries.
  
• Assist in strategic planning, business coordination, and executive decision support.
  
• Liaise with clients, vendors, government authorities, and senior executives.
  
• Monitor office administration activities related to the MD’s office.
  
• Maintain records, files, contracts, and important business documentation.
  
• Support event management, board meetings, and corporate communication activities
  

Requirements

Required Skills & Competencies

• Excellent verbal and written communication skills
  
• Strong organizational and multitasking abilities
  
• High level of discretion and confidentiality
  
• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook)
  
• Strong follow-up and coordination skills
  
• Ability to work under pressure and meet deadlines
  
• Professional personality and interpersonal skills