EXECUTIVE ASSISTANT TO SENIOR LEADERSHIP

EXECUTIVE ASSISTANT TO SENIOR LEADERSHIP

Industry: Healthcare / Medical / NGO
Location: Lekki, Lagos
Employment Type: Full-Time
Salary: ₦350,000 Monthly
Experience: 3–5 Years
Reports To: Director / Senior Leadership

ROLE OVERVIEW

We are seeking a highly organised, proactive, and discreet Executive Assistant (EA) to provide high-level administrative, coordination, and executive support to the Director and Senior Leadership team.

The successful candidate will serve as a key point of coordination for executive activities, ensuring effective management of schedules, communications, meetings, documentation, follow-ups, and priority assignments. The role requires exceptional organisational skills, sound judgement, professionalism, and the ability to handle confidential and sensitive information with a high degree of discretion.

The ideal candidate should be comfortable working in a fast-paced healthcare, medical, or NGO environment and possess the maturity and initiative required to anticipate executive needs and ensure that priorities are effectively managed.

KEY RESPONSIBILITIES

Executive & Administrative Support

• Manage and maintain the Director's daily calendar, appointments, meetings, engagements, and travel arrangements.
• Coordinate executive schedules and proactively identify and resolve scheduling conflicts.
• Screen, prioritise, and manage incoming emails, calls, correspondence, and other communications.
• Draft and review professional correspondence, letters, memos, reports, and other executive communications.
• Prepare meeting agendas, briefing notes, presentations, reports, and supporting documentation.
• Maintain an organised and accessible system for executive files, records, documents, and confidential information.

Meeting & Stakeholder Coordination

• Coordinate internal and external meetings, including physical and virtual engagements.
• Prepare meeting materials and ensure relevant stakeholders receive required information in advance.
• Attend meetings where required, document minutes and decisions, and maintain an effective action tracker.
• Follow up with responsible stakeholders on outstanding action points, deadlines, and deliverables.
• Serve as a professional liaison between the Director, senior management, employees, clients, partners, vendors, government agencies, and other stakeholders.

Operational & Strategic Support

• Support the Director and Senior Leadership in the coordination and execution of strategic initiatives and special projects.
• Conduct research and prepare summaries, briefs, presentations, and background materials to support executive decision-making.
• Monitor assigned projects, deadlines, and priority deliverables and provide timely status updates.
• Support the coordination of executive-level events, workshops, conferences, and official engagements.
• Identify opportunities to improve administrative processes, workflow, communication, and executive efficiency.
• Perform other administrative, coordination, and project-related duties as assigned by Senior Leadership.

QUALIFICATIONS & REQUIREMENTS

• Bachelor's degree (BSc) or HND in Business Administration, Management, Health Sciences, Public Administration, or a related discipline.
• 3–5 years of relevant experience as an Executive Assistant, Personal Assistant, Executive Administrator, Office Manager, or in a similar senior administrative capacity.
• Previous experience working within the healthcare, medical, NGO, development, or professional services sector will be an advantage.
• Demonstrated experience supporting senior executives, directors, or members of senior management.
• Strong proficiency in Google Workspace, particularly Gmail, Calendar, Docs, Sheets, Drive, and Meet.
• Excellent written and verbal communication skills.
• Strong business writing, report preparation, and presentation skills.
• Excellent organisational and time-management abilities.
• Ability to manage multiple priorities, deadlines, and stakeholders simultaneously.
• Strong attention to detail and ability to work with minimal supervision.
• High level of professionalism, discretion, integrity, and confidentiality.
• Strong interpersonal and relationship-management skills.
• Ability to anticipate executive needs, exercise sound judgement, and take initiative.
• Ability to operate effectively in a fast-paced and dynamic work environment.

KEY COMPETENCIES

• Executive Support & Coordination
• Calendar & Time Management
• Business Communication
• Stakeholder Management
• Meeting & Event Coordination
• Report & Presentation Preparation
• Project Coordination
• Organisation & Attention to Detail
• Confidentiality & Discretion
• Problem-Solving & Initiative
• Professionalism & Executive Presence

PERSONAL ATTRIBUTES

The successful candidate should be:

• Highly organised and structured.
• Proactive and solutions-oriented.
• Discreet and trustworthy.
• Calm and professional under pressure.
• Resourceful and adaptable.
• Detail-oriented without losing sight of priorities.
• Confident in interacting with senior executives and external stakeholders.
• Capable of working independently while maintaining strong communication with leadership.

PERFORMANCE EXPECTATIONS

Success in this role will be demonstrated through:

• Effective management of executive schedules and priorities.
• Timely coordination and follow-up of meetings and action points.
• High-quality preparation of executive documents and communications.
• Efficient management of confidential records and information.
• Strong responsiveness to executive and stakeholder requirements.
• Improved administrative efficiency and executive productivity.
• Consistent professionalism, discretion, and reliability.

HOW TO APPLY

Qualified and interested candidates should send their updated CV to:

hiring@mysigma.io

Subject Line: Executive Assistant (EA) – Lagos