Executive Assistant to the Auxiliary Bishop

GENERAL INTRODUCTION:

The Archbishop is the visible principle and foundation of unity in the particular Church entrusted to him. In a unique and visible way, he makes Christ’s mission present and enduring as Shepherd of the Christian Community. In order to fulfill his mission, the Archbishop employs suitable, chosen collaborators (clerics, religious, or lay people). He shares with them the apostolic mission and entrusts various responsibilities to them. (Directory on the Pastoral Ministry of Bishops, 198)

Each position employed in the Chancery helps to extend the ministry of the Archbishop in particular ways as outlined in the position description.

NOTE: This is an appointed position by the Ordinary of the Roman Catholic Archdiocese of Seattle and subject to Archdiocesan Policy pertaining to appointed positions. The supervisor of this position reserves the right to make necessary modifications to this position to reflect current and appropriate responsibilities.

GENERAL SUMMARY OF ESSENTIAL PURPOSE:

Serves at the direction of the Auxiliary Bishop, providing administrative assistance as delegated and directed.

ESSENTIAL POSITION DUTIES:

1. Serves as executive assistant to the Auxiliary Bishop. As directed by the Bishop, this position:

1. Drafts and prepares correspondence and other written materials.
2. Arranges personal and business appointments.
3. Manages calendar(s) and collaborates with staff for office of the Auxiliary Bishops and USCCB committees
4. Makes required national and international travel and lodging arrangements for the Auxiliary Bishop
5. Assists with additional travel requirements, specifically visas, vaccinations, etc.
6. Ensures timely and professional receipt of phone calls and visitors.
7. Responds to inquiries
8. Attends gatherings/meetings and takes minutes as requested.

1. Collaborates with the Archbishop’s staff on arrangements for attendance at events delegated by the Archbishop to the Auxiliary Bishop.

1. Coordinates payment of the Auxiliary Bishop’s bills and tracking of expenses. Provides additional administrative support for the Auxiliary Bishop as required. This includes:

1. Creating and maintaining working files for the Auxiliary Bishop
2. Collecting and sorting mail for the Bishop
3. Assisting with office mailings and other tasks as directed.

4. Other duties as assigned.