Executive Assistant to the CEO

<About the Role>
We are looking for a highly organized, proactive, and trusted Executive Assistant to support the CEO’s office in a fast-paced and international startup environment. You will manage complex schedules, travel, meetings, and executive priorities, while providing support for personal matters and ensuring seamless coordination across internal and external stakeholders.

This is a high-trust role that goes beyond traditional administrative support. You will anticipate needs, proactively solve problems, and communicate effectively with a wide range of stakeholders. Strong situational awareness and the ability to read the room are essential, along with exceptional discretion, professionalism, and attention to detail.

<Key Responsibilities>
● Own end-to-end calendar management, proactively managing conflicts and prioritizing time against business priorities and stakeholder needs.
● Coordinate internal and external meetings, including agendas, materials, logistics, and follow-up.
● Coordinate domestic and international travel, including detailed itineraries and logistics.
● Coordinate business and personal appointments to ensure schedules are well-planned and efficient.
● Ensure executives are well-prepared for meetings, customer engagements, presentations, and other external commitments.
● Partner closely with executives to translate priorities into clear actions and ensure strong follow-through.
● Gather and synthesize information, prepare briefing materials, and support executive decision-making.
● Track key action items, decisions, and commitments, and proactively follow up with stakeholders.
● Coordinate across teams and functions to clarify ownership, resolve competing priorities, and keep initiatives moving.
● Serve as a trusted communication bridge between executives and internal and external stakeholders.
● Handle confidential documents, correspondence, approvals, and executive-level information with exceptional discretion.
● Support selected arrangements and ad-hoc requests requiring a high level of trust and attention to detail.
● Handle urgent or ad-hoc matters calmly and efficiently.

<Requirements>
● 5+ years of experience supporting a C-level executive, founder, senior executive, or equivalent leadership role.
● Strong organizational skills with the ability to manage multiple priorities and shifting schedules.
● Exceptional judgment, discretion, and confidentiality when handling sensitive information.
● Travel as needed, including domestic and international trips.
● Fluent in Mandarin and English, both written and verbal, with confidence interacting with international customers, partners, and colleagues.
● Strong communication and interpersonal skills, with the ability to communicate effectively across different levels and situations.
● Strong situational awareness and the ability to read the room and adapt accordingly.
● Strong sense of ownership, with the ability to independently drive tasks through completion.
● Detail-oriented, proactive, and resourceful with a strong ability to anticipate needs.
● Willingness and flexibility to travel domestically and internationally with executives as needed.
● Comfortable working in a fast-paced, entrepreneurial, and sometimes ambiguous environment.
● Comfortable handling both business and personal matters with professionalism and clear boundaries.