Executive Assistant to the CEO
By The Bay Health, a non-profit established in 1975, set the standard for hospice in the U.S. by emphasizing the role of the patient in making important medical decisions. Our spectrum of home-based services now includes Skilled Home Health Care, Palliative Care, Adult Hospice Care and Pediatric Care. Our team approach strives to address practical, social, emotional and spiritual aspects of care, with the goal to maximize quality of life for our patients, caregivers and families.
This full-time position offers competitive pay, generous benefits and a supportive work environment.
This is an exciting opportunity to join our mission-driven organization in a key role supporting our dynamic and authentic CEO in driving a meaningful impact every day. If you enjoy running seamless operations, solving problems, having variety to your day, and being part of a collaborative leadership team, our Executive Assistant role could be a perfect fit! The Executive Assistant reports to the Chief Executive Officer and performs executive assistance necessary for the smooth operation of the administrative aspects of the Chief Executive Officer’s office. This role manages and oversees all day-to-day administrative functions, scheduling of appointments, meeting decisions, social engagements and events, special projects, and communication activities for the Chief Executive Officer.
Schedule:
Monday - Friday; 8:30am - 5:00pm
Location:
Hybrid - Monday-Friday onsite at our Larkspur, CA office, Friday remote
By the Bay Health follows all CDPH vaccine requirements for healthcare personnel.
Essential Duties & Responsibilities include (but are not limited to):
- Coordinates the schedule of the Chief Executive Officer, and makes appropriate arrangements for meetings and out-of-the-area travel
- Coordinates and prepares materials for meetings, transcribing minutes, and handling of follow-ups from meetings as required or requested by Chief Executive Officer
- Arranges conference room reservation, setup, and meals and/or refreshments
- Expedites the flow of work through the Chief Executive Officer’s office. Maintains a file on general duties and assignments of those reporting to the Chief Executive Officer relating to deadlines and assignments to properly direct inquiries and monitor deadlines
- Acts as liaison with senior management, other direct reports of the CEO, boards and committee members, and others both internal and external to the organization
- Helps establish and maintain positive relationships with outside entities and individuals, boards and committee members, and staff
- Implements and monitors requirements of regulatory entities as they pertain to corporate structure and other routine operational matters related to governance and/or administration. Tracks and monitors compliance with organizational bylaws and board regulations
Education/Experience:
- Bachelor’s degree (B. A.) or equivalent from four-year college; or equivalent combination of education and experience. Master’s degree preferred.
- Experience as a senior level executive assistant
Pay Range:
$95K - $140K annually
By the Bay Health is proud to serve our community as an equal employment opportunity employer. Everyone is valued and welcome at BTBH. Our organization is committed to diversity, equity and continues to build a culture of inclusion by recruiting, screening, hiring and retaining any qualified individual without regard to age, race, color, ethnicity, religion, gender, gender identity or expression, sexual orientation, disability, marital status, registered domestic partner status, citizenship, physical or mental disability, legally protected medical condition, family care status, military care status, veteran status or any other consideration made unlawful by Federal, state, or local laws.
As published by greenhouse · 15 questions
Basics
First Name, Last Name, Email, Phone, Resume/CV, Cover Letter
Short answers (10)
- Please list full legal name as it appears on your drivers license. optional
- Mailing Address optional
- City
- State
- LinkedIn Profile optional
- If someone referred you, please list their name here. optional
- From what institution did you receive your professional degree?
- Current Professional License Number: optional
- If you answered no to the above question, what accommodations are needed? optional
- What salary range are you looking for?
Pick from a list (5)
- Have you ever been employed at By the Bay Health, Hope Hospice or Mission Hospice & Home Care?
- How did you hear about this position?
- Do you have the unrestricted right to work in the United States?
- Are you able to perform the essential functions of the job for which you are applying, either with or without reasonable accommodations?
- I authorize By the Bay Health to contact any of my schools, current and former employers, and/or other references for the purpose of collecting information and an account of my work experience and education. I agree to hold any or all of them blameless and free of any liability for releasing such information. I understand that all offers of employment are conditioned on: • Provision of satisfactory proof of identity and legal authority to work in the United States, • Completion of a post-offer, pre-employment criminal background investigation (including, but not limited to, a social security search, employment verification, and criminal records search), and • Completion of a post-offer, pre-employment medical assessment. If employed, I agree to observe all rules, regulations, and policies of By the Bay Health. I recognize that this application does not bind either me or the employer for any specific period regarding employment, and that employment with By the Bay Health is “at-will,” which means that either me employer or I may end the relationship at any time and for any lawful reason, with or without notice. The “at-will” employment relationship cannot be modified except in a written document signed by the CEO. I certify that the information contained in this application form is true and correct and that any omission, misrepresentation or misstatement may result in an offer of employment being rescinded and is grounds for immediate termination upon discovery at any time during employment. optional